Real Estate Administrator
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Key skills for this role
Role Overview
IHRPM is hiring a Real Estate Administrator to support administrative, leasing, property, tenant-relations, and office-coordination activities.
The role includes communication with clients, tenants, landlords, brokers, property consultants, managers, and internal departments.
Key Skills for This Role
Full Job Posting
Role Overview
IHRPM is hiring a Real Estate Administrator to support administrative, leasing, property, tenant-relations, and office-coordination activities.
The role includes communication with clients, tenants, landlords, brokers, property consultants, managers, and internal departments.
Core Responsibilities
- Perform daily administrative and secretarial duties, including greeting guests, answering queries, arranging meetings, taking minutes, and preparing documents.
- Prepare payment schedules, lease reservations, tenancy agreements, Ejari contracts, no-objection certificates, inspection reports, receipts, letters, and notices.
- Coordinate property viewings with brokers and watchmen and communicate with brokers and property consultants about rentals and sales.
- Post and maintain advertisements on the CRM, Property Finder, social media, and company or property websites.
- Prepare availability, sales, booking, advertising, and website reports and circulate updates to relevant departments.
- Conduct property checks, prepare inspection reports, and process property cancellations or terminations.
- Follow up on rent payments and bounced cheques, send notices and warnings, and proceed with legal action when required.
- Coordinate maintenance issues, track property and parking logs, and ensure client complaints are addressed promptly.
- Obtain landlord and tenant signatures and keep tenant files updated with passports, visas, IDs, trade licences, powers of attorney, and checklists.
- Assist management and department heads, prepare office supplies and corporate kits, arrange meetings, and coordinate correspondence and shipments.
Minimum Requirements
- At least 1 year of relevant real estate experience is required.
- Real estate and tenant relations experience are mandatory.
- Strong punctuation and communication skills are required.
- A bachelor's degree in business or a related field is preferred.
- The candidate must be able to reliably commute to Dubai or plan to relocate before starting.
- Working days are Sunday through Thursday.
Compensation
- The role is full-time and pays up to AED 4,000 per month.
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