Real Estate Administrative Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
We are seeking a Real Estate Administrative Assistant to join our team in Business Bay, Dubai *. You will act as the right hand to the Founder, serving as a critical partner in building our operations from the ground up.
Key Skills for This Role
Full Job Posting
Overview
*We are seeking a*
*Real Estate Administrative Assistant*
*to join our team in*
***Business Bay, Dubai***
*.
You will act as the right hand to the Founder, serving as a critical partner in building our operations from the ground up.
You will act as a central pillar for our operations, managing crucial administrative tasks, maintaining regulatory compliance, and supporting our sales, leasing, and executive teams to ensure seamless business growth.*
*Comfortable working in a scale-up environment where processes are actively being built.
You don't wait to be told what to do; you look for problems and solve them.
A "figure-it-out" mentality.
You take pride in owning your projects from A to Z without needing micro-management.*
Administrative And Operations
- ***Listing Management:***
- *Coordinate document collection for compliant property listings and optimize property portals (Bayut, Dubizzle) to maximize visibility, ranking, and lead generation.*
- ***CRM & Lead Distribution:***
- *Help set-up, refine and manage CRM systems for tracking, data entry, and efficient lead distribution.*
- ***Founder Support:***
- *Serve as a key point of contact for executive management, managing schedules, professional email correspondence, and streamlining daily workflows.*
- ***Team Support:***
- *Support sales and leasing teams with day-to-day administrative functions and agent onboarding processes.*
Regulatory & Compliance
- ***Government Portals:***
- *Handle essential Dubai Land Department (DLD) and RERA registrations, including Ejari processing, Trakheesi permits, and managing Forms A, B, and F.*
- ***Developer Liaison:***
- *Coordinate with developers, handle developer registrations, and maintain strong communication channels.*
- ***Regulatory Liaison:***
- *Act as a liaison with RERA, DLD, MOHRE, and PROs to ensure full regulatory and legal compliance across all workflows.*
Office Coordination
- ***Employee Assistance:***
- *Assist with processing employee authorisations, maintaining salary/commission documentation, and managing contracts in compliance with UAE Labor Law.*
- ***Office Operations:***
- *Standardise and document daily operating procedures (SOPs) so that as the team grows, onboarding the next hire is seamless.
- Coordinate daily office requirements, including facilities, utilities, and maintaining accurate, secure records of contracts, invoicing, and disbursements.*
Social Media & Digital Branding
*Take charge of the Founder’s/Agency's social media presence.
This includes basic graphic creation (using Canva), writing engaging property captions, and scheduling posts to maintain a consistent online brand that attracts both buyers and sellers.*
Qualifications & Skills Required
- ***Experience:***
- *Minimum 3–4 years of solid administrative experience*
- ***within the Dubai Real Estate industry***
- *.*
- ***Education:***
- *Bachelor’s degree (BBA or equivalent preferred).*
- ***Technical Skills:***
- *Proficient in Microsoft Office, real estate CRM systems, and property portal backend management.*
- ***Regulatory Knowledge:***
- *Strong familiarity with DLD, RERA, Ejari, Trakheesi systems, and UAE basic compliance norms.*
- ***Soft Skills:***
- *Exceptional communication and interpersonal skills, sharp problem-solving abilities, high ethical standards, and strict confidentiality.*
- ***Languages:***
- *Fluent in English*
What We Offer
- *An environment where your ideas are heard instantly, decisions are made fast, and bureaucracy doesn't block your productivity.*
- *As the agency grows, your role has the potential to evolve into an Operations Manager or Chief of Staff position.*
- *Opportunity of*
- working side-by-side with the founder and directly influencing the culture and growth of the agency.
- If you are a hardworking, dedicated team player who meets the real estate criteria above, we would love to hear from you!
To Apply
Please submit your resume along with a brief cover letter highlighting your Dubai real estate administrative experience.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career