Real Estate Administration
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Key skills for this role
About the Role
Tanami Properties seeks a Real Estate Administrator to provide administrative support to agents, manage property listings, coordinate transactions, and ensure compliance with Dubai real estate regulations.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative support to real estate agents and management
- Draft, review, and prepare contracts, leases, agreements, NOCs, and other essential documents
- Coordinate and schedule property viewings, inspections, appraisals, and closings
- Manage incoming and outgoing correspondence, including emails, calls, and courier services
- Maintain and organize both physical and digital filing systems, ensuring accuracy, confidentiality, and easy retrieval of information
- Register agents for RERA licenses and ensure compliance with Dubai real estate regulations
- Assist in the preparation and submission of documents for obtaining developer registration for the company
- Handle the registration of agents and projects with developers
- Generate property listings and upload them on CRM systems and online portals (Property Finder, Bayut, Dubizzle, etc.) with accuracy and timely updates
- Prepare weekly and monthly reports on property listings, sales activities, and performance metrics
- Liaise with clients, developers, and third party vendors to obtain necessary documents and approvals
- Enter, update, and maintain accurate data in the company's CRM system; generate reports and track sales pipeline performance; perform regular data audits
Requirements
- Minimum 3 years of experience in real estate administration in Dubai
- In depth knowledge of Dubai real estate laws and regulations, including RERA requirements
- Proven experience in property listing management and transaction coordination
- Proficiency in CRM systems (Bitrix) and real estate portals (Property Finder, Bayut, Dubizzle)
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- Advanced skills in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Full Job Posting
About Tanami Properties
- Tanami Properties is a leading Dubai based real estate brokerage operating since 2015, specializing in off plan and secondary property sales, investment advisory, and holiday homes.
- The company has been recognized as a top performing brokerage and awarded by leading developers including Emaar, Nakheel, Dubai Holding, Meraas, Aldar, DAMAC, Nshama, Imtiaz, Danube, and SLS.
Responsibilities
- Provide comprehensive administrative support to real estate agents and management.
- Draft, review, and prepare contracts, leases, agreements, NOCs, and other essential documents.
- Coordinate and schedule property viewings, inspections, appraisals, and closings.
- Manage incoming and outgoing correspondence, including emails, calls, and courier services.
- Maintain and organize both physical and digital filing systems, ensuring accuracy, confidentiality, and easy retrieval of information.
- Register agents for RERA licenses and ensure compliance with Dubai real estate regulations.
- Ensure all records are properly maintained and compliant with Dubai Land Department (DLD), RERA, and company policies.
- Assist in the preparation and submission of documents for obtaining developer registration for the company.
- Handle the registration of agents and projects with developers.
- Generate property listings and upload them on CRM systems and online portals (Property Finder, Bayut, Dubizzle, etc.) with accuracy and timely updates.
- Prepare weekly and monthly reports on property listings, sales activities, and performance metrics.
- Liaise with clients, developers, and third party vendors to obtain necessary documents and approvals.
Bitrix CRM and Database Management
- Enter, update, and maintain accurate data in the company's CRM system.
- Generate reports and track sales pipeline performance.
- Perform regular data audits to ensure accuracy and completeness.
Requirements
- Minimum 3 years of experience in real estate administration in Dubai.
- In depth knowledge of Dubai real estate laws and regulations, including RERA requirements.
- Proven experience in property listing management and transaction coordination.
- Proficiency in CRM systems (Bitrix) and real estate portals (Property Finder, Bayut, Dubizzle).
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Ability to work under pressure and meet tight deadlines.
- High level of discretion and attention to detail.
- Knowledge of document legalization and Ejari registration is a plus.
- Advanced skills in MS Office Suite (Word, Excel, Outlook, PowerPoint).
Benefits
- Competitive Salary (6k to 7K) Plus performance based incentives.
- Career growth opportunities within a fast growing company.
- A supportive and collaborative work environment.
- Work in a well equipped, centrally located office with cutting edge tools and technology.
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