Purchasing Supervisor

Preferred Qualifications

• Experience in reviewing Solicitations, Requests for Proposals, Requests for Qualifications, Requests for Quotes and related documents; and coordinating public bid openings for formal bid advertisements
• Experience in deescalating, negotiating and resolving sensitive or controversial issues.
• Experience in PeopleSoft Purchasing System or related procurement systems
• Possession of Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or National Institute of Governmental Procurement Certified Procurement Professional Certification (NIGP-CPP)
• Experience in planning, development, and execution of complex procurement solicitations/specifications
• Experience in contract management, negotiations and compliance

The Purchasing Supervisor job responsibilities include

• Supervises the day-to-day work of assigned Buyers and Senior Buyers by prioritizing and assigning workload, monitoring progress, reviewing work products, providing coaching, and ensuring established performance expectations are met
• Provides technical guidance to staff on purchasing methods, solicitation requirements, procurement systems, contract administration, vendor issues, and application of City and State procurement requirements
• Coordinates and monitors assigned solicitations from planning through award, including development and review of solicitation documents, timelines, evaluations, bid openings, vendor communications, and required approvals
• Reviews purchasing and contract documents for completeness, accuracy, compliance, and adherence to established procedures and escalates complex or high-risk matters to the Senior Purchasing Manager/Purchasing Manager
• Monitors assigned contracts for expirations, renewals, amendments, utilization, spending authority, and other administrative requirements; identifies potential issues and coordinates appropriate follow-up
• Monitors assigned purchasing activity and expenditures to ensure compliance with City policies, procedures, and applicable State requirements
• Supervises purchasing staff and provides direction regarding work priorities, performance expectations, training, policy compliance, professional development, and continuous improvement; makes hiring, disciplinary, and other personnel decisions or recommendations as authorized
• Supports the annual purchasing plan by providing information regarding solicitation status, department needs, contract expirations, workload, and anticipated procurement activity to the Senior Purchasing Manager/Purchasing Manager
• Coordinates with City departments, vendors, outside agencies, and other divisions to resolve routine and moderately complex procurement issues and maintain timely service delivery
• Identifies operational improvements to purchasing processes, workflows, tracking methods, and customer service practices and makes recommendations to management
• Assists with vendor sourcing and solicitation outreach, including identification of potential vendors, use of cooperative agreements, and other approved sourcing strategies
• Trains and develops purchasing staff on best practices, procurement procedures, systems, documentation standards, and applicable policies
• Assists management with procurement analyses, reports, presentations, and special projects and provides accurate operational information to support management-level decisions
• Maintains awareness of purchasing workload, turnaround times, solicitation status, and other operational measures and communicates significant issues or trends to management
• Uses Microsoft Office applications such as Word, Excel, and PowerPoint and applicable procurement systems on a regular basis
• Performs other related duties as required
• Adheres to assigned work schedule as outlined in Department and City attendance policies and procedures and ensures all behaviors comply with the City’s Personnel Rules and Regulations
• Working Conditions & Physical Demand
• Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking and repetitive motions.
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Conditions of Employment