Purchasing & Fleet Coordinator

• Develop and maintain professional working relationships with manufacturers, distributors, suppliers, and other vendors.
• Request and evaluate vendor quotes.
• Support the Purchasing Manager with vendor negotiations and pricing discussions.
• Maintain current vendor contacts, pricing, purchasing terms, and related documentation.
• Monitor vendor performance, including pricing, responsiveness, product quality, delivery, and service.
• Research alternate suppliers or product options when appropriate.
• Identify opportunities to consolidate purchases, reduce unnecessary costs, and improve purchasing efficiency.

• Provide administrative support for routine company fleet activities.
• Maintain accurate vehicle, driver, insurance, cost center, title, registration, and related fleet records.
• Track vehicle maintenance and repair documentation.
• Assist with administration of fuel cards, toll accounts/tags, GPS systems, and related expenses.
• Assist with vehicle additions, transfers, replacements, and disposals.
• Maintain documentation associated with vehicle incidents and insurance claims as directed.
• Monitor upcoming registrations, scheduled maintenance, inspections, and other fleet-related deadlines.

• Assist with inventory documentation, cycle counts, organization, and reconciliation.
• Verify available inventory before purchasing additional materials when appropriate.
• Track materials issued, returned, transferred, or returned to vendors.
• Assist with identifying shortages, excess inventory, obsolete materials, and discrepancies.
• Coordinate material availability with project and operations teams.
• Provide limited backup assistance with warehouse activities when needed.

• Verify invoices and receiving documentation against purchase orders before submitting items for payment.
• Work with Accounting to research invoice discrepancies, credits, freight charges, duplicate billing, or missing documentation.
• Ensure purchases are assigned to the appropriate project, department, GL account, or cost center.
• Maintain organized electronic records for purchasing, fleet, inventory, and vendor transactions.
• Assist with purchasing, vendor-spend, inventory, and fleet-cost reports.
• Learn and follow Electra Link's purchasing procedures, accounting structure, GL accounts, and cost centers.

• High school diploma or equivalent required.
• 2 - 4 years of experience in purchasing, procurement, inventory, fleet administration, construction operations, or a related function preferred.
• Working knowledge of AV, low-voltage, electrical, technology, or related products required.
• Previous purchasing experience within the AV, low-voltage, electrical, construction, or technology industries strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities and time-sensitive requests.
• Strong attention to detail with the ability to identify purchasing, order, invoice, and inventory discrepancies.
• Strong written and verbal communication skills.
• Ability to develop effective working relationships with vendors and internal departments.
• Intermediate to advanced Microsoft Excel skills.
• Comfortable learning purchasing, fleet, accounting, and internal business systems.
• Ability to work independently after receiving direction while knowing when issues should be escalated.
• Strong judgment, accountability, and problem-solving skills.
• Interest in developing broader knowledge of purchasing, vendor management, fleet operations, and departmental processes.

During the first year, the successful candidate will develop a strong understanding of Electra Link's purchasing procedures, AV purchasing needs, vendors, internal systems, GL accounts, cost centers, inventory processes, and fleet administration requirements.

As experience and competency grow, this position may be given increased responsibility for purchasing categories, vendor relationships, cost analysis, operational projects, and department processes.

Electra Link offers a competitive benefits package for eligible full-time employees, including:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company contribution
• Employee Stock Ownership Plan (ESOP) eligibility
• Paid time off
• Paid company holidays
• Company-paid and voluntary benefit options

• Training and professional development opportunities
• Opportunities for continued growth and advancement within the company

Benefit eligibility and plan terms are subject to the applicable plan documents and company policies.

Electra Link, Inc. is an Equal Opportunity Employer.