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Purchasing Coordinator

TWU-Center for Women Entrepreneurs
Global Village, UAE
Full Time
Mid
2 weeks ago
ProcurementERP/MRP SystemsData ManagementInventory ManagementMicrosoft ExcelCommunication
Free

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ProcurementERP/MRP SystemsData Management
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Role Overview

  • The Purchasing Coordinator plays a key role in supporting Buyers and internal stakeholders by coordinating the procurement of buyout materials, finished goods, components, and services that meet the needs of both internal and external customers.
  • This position is responsible for supporting daily purchasing operations within the company’s production systems, including processing transactions, maintaining accurate data, and ensuring timely material flow.
  • The Purchasing Coordinator ensures proper document control, performs material receipts, supports shipment processing for buyouts, and maintains item master data including part numbers and cost updates.
  • The Purchasing Coordinator serves as a central point of communication within the Purchasing team and acts as an interface between internal departments and the supply base.
  • This role also supports nonconforming material processes and Return to Vendor (RTV) activities for purchased products.

Core Responsibilities

  • Support Buyers and internal stakeholders in the procurement of materials, components, and services
  • Process material receipts and assist with shipment coordination, including direct ship buyouts
  • Maintain and update item master data, including part numbers and item costs
  • Utilize ERP/MRP systems to support purchasing, inventory, and supply chain processes
  • Ensure accuracy and integrity of purchasing and inventory data within systems
  • Prepare and distribute operational reports, including purchasing activity and performance metrics
  • Coordinate communication between Purchasing, internal departments, and external suppliers
  • Support resolution of supplier or material issues, including discrepancies, delays, and quality concerns
  • Assist with nonconforming material processes and Return to Vendor (RTV) activities
  • Maintain proper document control for purchasing records and transactions
  • Respond to internal stakeholder requests and provide timely status updates on orders and materials
  • Support continuous improvement efforts related to purchasing processes and workflows

Required Skills and Competencies

  • Strong organizational skills with the ability to manage multiple tasks simultaneously
  • High attention to detail and accuracy
  • Effective written and verbal communication skills
  • Ability to collaborate across cross functional teams
  • Strong problem solving and critical thinking abilities
  • Adaptability in a fast paced, deadline driven environment
  • Ability to learn new systems and processes quickly with minimal direction

Education and Experience

  • High school diploma required; Associate degree in Business or related field preferred
  • 2–5 years of experience in purchasing, supply chain, or a related business environment
  • Experience working in an ERP/MRP system environment
  • Proficiency in Microsoft Office, particularly Excel
  • Experience supporting internal stakeholders and resolving operational issues

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