Purchasing Coordinator

Purchasing Coordinator — Job Description

Key Responsibilities

• Process purchase requisitions and raise/issue purchase orders; manage approval workflows and ensure accurate documentation.
• Source suppliers, obtain and compare quotes, and recommend vendors based on price, quality, lead time, and risk.
• Maintain supplier relationships; negotiate terms, monitor lead times, and resolve delivery or quality issues.
• Track order status, expedite overdue deliveries, and coordinate logistics with suppliers, carriers, and internal teams.
• Monitor inventory levels and collaborate with inventory/warehouse teams to prevent stockouts and excess stock.
• Reconcile goods received with POs and invoices; assist accounts payable with purchase invoice discrepancies.
• Maintain and update procurement records, vendor catalogs, contracts, and supplier performance data.
• Support RFQ/RFP processes, prepare evaluation materials, and participate in tender assessments.
• Ensure compliance with procurement policies, contract terms, and regulatory requirements.
• Generate regular purchasing reports and KPIs (spend, lead time, savings, supplier performance).
• Support cost-saving initiatives and continuous improvement in procurement processes.
• Use ERP/P2P systems to manage purchasing workflows and ensure accurate master-data maintenance.
• Coordinate with stakeholders (operations, production, finance, QA) to align purchasing with business needs.
• Assist with supplier onboarding, KYC documentation, and periodic supplier audits.

Required Qualifications

• Associate’s or Bachelor’s degree in Business, Supply Chain, Procurement, or related field, or equivalent experience.
• 1–3 years experience in purchasing, procurement, or supply chain coordination (adjustable by level).
• Familiarity with purchase-to-pay (P2P) cycles, inventory management, and supplier management.
• Experience with ERP or procurement systems (e.g., SAP, Oracle, NetSuite, Coupa) preferred.
• Strong Excel skills and comfort with basic data analysis.
• Good negotiation, communication, organisational, and time-management skills.
• Attention to detail and ability to handle multiple priorities under deadlines.

Preferred

• Certification: CIPS, CPM, or equivalent.
• Experience in industry-specific procurement (manufacturing, healthcare, construction, retail).
• Knowledge of import/export procedures, Incoterms, and customs documentation.
• Familiarity with contract management and vendor performance frameworks.
• Experience with e-procurement tools, supplier portals, and basic sourcing analysis.
• Pay: QAR44.99 - QAR97.10 per hour