Purchasing Coordinator

Purchasing Coordinator — Job Description

Key Responsibilities

• Process purchase orders, requisitions, and approval workflows; ensure accurate documentation and timely fulfillment.
• Source suppliers, obtain quotes, compare bids, and recommend vendors based on price, quality, and delivery.
• Maintain supplier relationships; manage communications, lead times, and issue resolution.
• Monitor inventory levels and coordinate with inventory/warehouse teams to prevent stockouts and overstock.
• Track order status, expedite deliveries, and coordinate logistics with carriers and internal teams.
• Ensure compliance with procurement policies, contracts, and purchasing procedures.
• Review invoices, reconcile purchase orders with receipts, and assist accounts payable with discrepancies.
• Maintain purchasing records, vendor catalogs, and contract documentation.
• Support supplier evaluations, performance metrics, and periodic supplier audits.
• Assist in RFQ/RFP preparations and participate in tender evaluations as needed.
• Identify cost-saving opportunities and support sourcing or process improvement initiatives.
• Use procurement/P2P systems and ERP modules to manage purchasing activities.
• Collaborate with stakeholders (operations, production, finance) to align purchasing with business needs.
• Provide regular reports on purchasing KPIs (lead times, spend, savings, supplier performance).

Required Qualifications

• Associate’s or Bachelor’s degree in Business, Supply Chain, Logistics, or related field, or equivalent experience.
• 1–3+ years experience in purchasing, procurement, or supply chain coordination.
• Familiarity with procurement processes, purchase-to-pay cycles, and inventory management.
• Experience with ERP or procurement systems (e.g., SAP, Oracle, NetSuite, Coupa).
• Strong negotiation, communication, and organizational skills.
• Proficiency with Excel and basic data analysis; attention to detail.
• Ability to manage multiple priorities and work under deadlines.

Preferred And Nice-To-Have

• Certification: CIPS, CPM, or equivalent.
• Experience in the company’s industry (manufacturing, healthcare, retail, construction).
• Knowledge of import/export procedures, customs, and international logistics.
• Familiarity with contract management and supplier performance frameworks.
• Pay: QAR91.10 - QAR182.22 per hour