Purchase Officer
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Key skills for this role
Role Overview
Manage end-to-end procurement operations for a fleet of vessels, including lubricants, chemicals, paints, spares, and critical stores.
Coordinate with Technical Managers, vendors, superintendents, and inventory management companies.
Use negotiation, PMS/ERP software, and maritime procurement experience to support vessel operations.
Key Skills for This Role
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Job Summary
Manage end-to-end procurement operations for a fleet of vessels, including lubricants, chemicals, paints, spares, and critical stores.
Coordinate with Technical Managers, vendors, superintendents, and inventory management companies.
Use negotiation, PMS/ERP software, and maritime procurement experience to support vessel operations.
Procurement and Fleet Supply
- Manage requisition and purchase modules on Technical Managers' PMS software.
- Procure lubricants, paints, chemicals, spares, and critical stores for a multi-vessel fleet.
- Source quotations for critical or hard-to-find spares and maintain minimum onboard quantities.
- Maintain fleet-wide lubricant and chemical databases and track monthly spare-parts consumption.
- Arrange VSAT, FBB, and Starlink communication systems for fleet vessels.
Vessel Takeover and Logistics
- Plan procurement and logistics for vessel takeovers, including LSA/FFA services, radio surveys, calibrations, stencils, stamps, stores, gas bottles, chemicals, and lubricants.
- Coordinate vessel handovers with agents, exclusion-item landing, supplier contracts, and freight forwarding.
- Arrange spares and lubricants for demonstration vessels when requested.
- Coordinate with recycling teams on spare and stores requirements and provide daily reporting.
Finance and Cost Control
- Maintain monthly ROB, supply, and consumption records in Excel for all vessels.
- Review quotations and invoices from Technical Managers for approval.
- Review, approve, and upload invoice payments in the ERP system.
- Manage drydock accounting, track drydocking costs, negotiate expenses, and control stores, spares, and service-supply costs.
- Resolve invoice and purchase-order discrepancies and manage credit notes and statement-of-account reconciliation.
Owner-Related Works
- Arrange UTM, sludge, slop, and underwater jobs for owner-related works.
Required Skills and Qualifications
- Bachelor's degree in Marine Engineering, Supply Chain, Business, or a related field.
- At least 3 years of procurement or purchasing experience in the shipping or maritime industry.
- Hands-on PMS or ERP software experience; Mariapps experience is advantageous.
- Strong negotiation, vendor management, communication, organizational, and multitasking skills.
- Excel proficiency and experience with drydock cost control and vessel handover or takeover procedures.
- Knowledge of maritime compliance items, including LSA/FFA, radio surveys, and gas detector calibration.
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