Purchase Officer at Skinny Genie Bakery LLC — UAE | Base Career

Experience Required : 3 to 5 years of procurement experience in the UAE

Skinny Genie is a Dubai-based food and lifestyle business focused on healthier, chef-driven products.

We source a wide range of raw materials, packaging, equipment, and services from local and international suppliers.

As a certified gluten-free and free-from food producer, our procurement standards are exacting — ingredient traceability, allergen control, and supplier compliance are non-negotiable.

The Purchase Officer is critical to keeping our production running cost-effectively, on time, and within quality standards.

We are looking for a hands-on Purchase Officer to manage end-to-end procurement for Skinny Genie's production and operational needs.

You will source and negotiate with suppliers, raise and track purchase orders, coordinate deliveries with the warehouse and production teams, and ensure the procure-to-pay cycle is clean, documented, and audit-ready.

This role sits at the intersection of operations and finance — you need strong commercial instincts, attention to detail, and the ability to build productive supplier relationships while keeping costs and lead times under control.

Identify, evaluate, and onboard new suppliers for raw materials, packaging, consumables, equipment, and services.
Maintain and grow a qualified vendor list; conduct periodic supplier performance reviews (quality, delivery, pricing, compliance).
Negotiate commercial terms: pricing, credit periods, MOQs, lead times, and return policies.

Receive and review purchase requisitions from production, kitchen, and operations teams; validate specifications and budget alignment before raising POs.
Raise purchase orders in the ERP system with accurate item descriptions, quantities, unit prices, delivery terms, and cost centre coding.
Track open POs against expected delivery dates; chase suppliers proactively to avoid production stoppages.
Confirm and close POs on receipt of goods/services; escalate discrepancies to the Finance Manager.
Maintain a clean open PO register — no stale, undelivered, or unclosed orders.

Coordinate with the warehouse and production teams to schedule and document incoming deliveries.
Review Goods Received Notes (GRNs) to confirm quantities, specifications, and condition; initiate returns or credit note requests for rejected items.
Perform three-way matching check (PO / GRN / supplier invoice) before forwarding invoices to the Accounts Payable team.
Monitor minimum stock levels for critical raw materials and packaging; raise replenishment orders proactively to avoid stockouts.
Support periodic stock counts and reconcile physical inventory to the ERP system.

Track purchase prices against the approved price list and budget; flag material variances immediately.
Identify cost-saving opportunities through supplier consolidation, volume discounts, and alternate sourcing.
Prepare a monthly procurement summary report — spend by category, supplier, and cost centre — for review by the Finance Manager.
Support the annual budget process with forward purchase price estimates and volume projections.

Coordinate international shipments with freight forwarders and clearing agents; track shipment status from origin to warehouse.
Review import documentation — commercial invoice, packing list, bill of lading, certificate of origin — for accuracy before customs clearance.
Reconcile customs duty, freight, and clearing charges to import cost records; pass to AP for payment.
Maintain a shipment tracker to monitor ETA, delays, and landed cost per shipment.

Maintain complete procurement files: approved vendor list, POs, GRNs, supplier invoices, rejection records, and correspondence.
Ensure all purchasing activity flows through the approved requisition-PO-GRN-invoice workflow — no verbal orders or retrospective POs.
Support the FTA VAT audit and external financial audit with procurement documentation, supplier confirmations, and cost substantiation.
Flag any procurement irregularities — kickback risks, unqualified vendors, contract bypasses — to the Finance Manager immediately.

Liaise with the kitchen, production, and operations teams on lead times, specifications, and quality requirements.
Assist Finance with accruals for goods received but not yet invoiced (GR/IR) at month-end.
Maintain supplier payment term schedules and communicate upcoming dues to the AP Accountant.
Other reasonable duties as assigned by the Finance Manager or Operations Director.

Bachelor's degree in Business Administration, Supply Chain Management, Accounting, or a related discipline.
3 to 5 years of procurement experience in the UAE, preferably in food manufacturing, FMCG, retail, or hospitality.
Demonstrated experience raising and managing POs in an ERP system (Microsoft Dynamics, SAP B1, Zoho, Tally, Oracle, or similar).
Solid understanding of the procure-to-pay cycle including three-way matching, GRNs, and supplier invoice reconciliation.
Experience coordinating import shipments and working with freight forwarders and customs clearing agents.
Working knowledge of UAE VAT on purchases — standard-rated, zero-rated, exempt, and import VAT/reverse charge.
Strong negotiation and communication skills; comfortable managing supplier escalations.
Proficient in Excel — data tracking, cost comparison tables, spend reports.
Excellent verbal and written English.

Diploma or certification in Supply Chain Management (CIPS, CPSM, CSCP, or similar).
Prior experience in a certified food-production environment: familiarity with allergen controls, ingredient traceability, and food safety supplier qualification (HACCP, ISO 22000, BRC).
Arabic language skills are an advantage but not required.
Experience with demand planning tools or inventory management systems.

Commercial and cost-conscious — you look for better prices without compromising quality or continuity.
Organised and systematic — you track every open PO, every shipment, every pending delivery.
Proactive communicator — you surface supply risks early, not after production has stopped.
Integrity-first — you maintain arm's-length relationships with suppliers and follow the approval matrix, always.
Collaborative — you work effectively with the kitchen, warehouse, finance, and operations teams.
Calm under pressure — when a delivery is late or quality is rejected, you resolve it quickly and calmly.

Competitive salary commensurate with experience, plus annual performance review.
Statutory benefits per UAE Labour Law: medical insurance, annual leave, end-of-service gratuity, return air ticket.
A commercially impactful role — your sourcing decisions directly affect product quality and company profitability.
Direct working relationship with the Finance Manager and Operations Director — fast decisions, low bureaucracy.
A growing, mission-driven business where procurement is taken seriously.

Purchase Officer

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Function Focus**: Procurement, Vendor Management, Inventory Control

About Skinny Genie

Role Summary

Sourcing & Supplier Management

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Purchase Order Management

Receiving, Quality & Inventory Coordination

Cost Control & Reporting

Import & Logistics Coordination

Compliance, Documentation & Controls

General & Cross-Functional Duties

Required Qualifications & Experience

Preferred And Nice To Have

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