indeed
Proposals Supervisor, Shared Services
Aecon Group Inc.
Toronto, CAN
Full Time
Mid
1 weeks ago
Proposal OperationsBid SourcingPipeline ManagementContent ManagementProcess ImprovementMicrosoft Office
Free
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Proposal OperationsBid SourcingPipeline Management
About the Role
Aecon Group is seeking a Proposals Supervisor to lead the day-to-day execution of centralized proposal support functions including bid sourcing, pipeline tracking, and content management.
Key Skills for This Role
Proposal OperationsBid SourcingPipeline ManagementContent ManagementProcess ImprovementMicrosoft Office
Responsibilities
- Lead day to day operations of the shared services team across bid sourcing, proposal administration, content, and co op roles
- Provide direct leadership through onboarding, coaching, performance management, and development planning
- Oversee bid sourcing and intake, ensuring accurate identification, tracking, and routing of RFx opportunities
- Maintain disciplined tracking of pipeline, decisions, and outcomes with strong data integrity
- Oversee proposal content libraries, ensuring materials are accurate, current, and accessible
- Lead onboarding and development of co op students
Requirements
- 4–6+ years of experience in proposal operations, bid sourcing, proposal administration, content coordination, or related function within a structured RFx environment
- Demonstrated experience leading or mentoring teams
- Strong understanding of proposal lifecycle processes
- Proven ability to manage high volume workflows and prioritize effectively
- Strong systems and data orientation with experience managing trackers and reporting tools
- Proficiency in Microsoft Word, Excel, SharePoint, and proposal tools or bid portals
- APMP Foundation or Practitioner certification preferred
Full Job Posting
What is the Opportunity?
- Under the direction of the Senior Proposal Manager, the Supervisor, Shared Services – Proposals leads the day to day execution of centralized proposal support functions.
What You'll Do Here
- Lead day to day operations of the shared services team across bid sourcing, proposal administration, content, and co op roles.
- Provide direct leadership through onboarding, coaching, performance management, and development planning.
- Prioritize and allocate team workload in alignment with direction set by proposal leadership.
- Oversee bid sourcing and intake, ensuring accurate identification, tracking, and routing of RFx opportunities.
- Ensure opportunity data is complete, structured, and decision ready to support bid/no bid processes.
- Maintain disciplined tracking of pipeline, decisions, and outcomes with strong data integrity.
- Own proposal tracking tools and reporting, ensuring real time pipeline visibility and data accuracy.
- Oversee proposal content libraries, ensuring materials are accurate, current, and accessible.
- Enforce content governance standards, including naming, version control, tagging, and archiving.
- Lead onboarding and development of co op students.
- Maintain and improve tools, trackers, and workflows to enhance efficiency and consistency.
- Collaborate with Proposal Managers, Estimating, Business Development, and Operations.
What You Bring to The Team
- 4–6+ years of experience in proposal operations, bid sourcing, proposal administration, content coordination, or related function.
- Demonstrated experience leading or mentoring teams.
- Strong understanding of proposal lifecycle processes.
- Proven ability to manage high volume workflows, prioritize effectively, and maintain accuracy.
- Strong systems and data orientation, with experience managing trackers, reporting tools, and structured workflows.
- Ability to execute within established processes while identifying gaps and driving continuous improvement.
- Strong communication and interpersonal skills.
- High attention to detail and process discipline.
- Proficiency in Microsoft Word, Excel, SharePoint, and proposal tools or bid portals.
- APMP Foundation or Practitioner certification preferred.
Pay Range
- The expected pay range for this role is $85,000 $105,000 per year.
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