Proposals Coordinator

• Production and delivery of compliant, professionally produced, customer specific proposals within customer defined timeframes.
• Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards.
• Coordinate proposal input from a variety of stakeholders, typically involving contributions from sales, solutions, marketing, product, finance, commercial, legal and project delivery.
• Contribute to pricing and cost analysis process for proposals.
• Champion collaboration tools, ensuring document management and version control best practices.
• Provide advice on flow, language and grammar to content owners.
• Consolidate sections and/or documents developed by other team members into the required tender format.
• Curating and maintaining a well organised library of reusable responses, templates, processes, and customer related documentation.
• Introducing and implementing all necessary document version control procedures and processes.
• Sourcing, coordination, analysis, and production of proposal documents for tender opportunities.
• Participation in project kick-off and debrief meetings, as well as assist with the preparation of detailed project plans and schedules for all phases of the tender development project.
• Reporting on success/failure ratios, go/no-go decisions and collate feedback.
• Contributing to lessons learnt and continual improvement of the service.
• Identify new business opportunities available across the marketplace by proactively identifying tender opportunities via online databases and qualifying for review of internal stakeholders
• Update CRM systems with deal status to maintain pipeline of opportunity, deal value and outcome

Previous experience in a similar role is desirable, as is strong project management experience, document design experience, and an ability to build strong working relationships with colleagues at all levels of seniority.

Attention to detail and proactivity are also key to success in this role.

• Advanced level MS Office skills (particularly Word and Excel).
• Professional understanding of document templates, macros, and styles.
• Previous experience of working within a proposals environment
• Experience of providing first class administrative support to a busy function in a fast-paced environment.
• Demonstrable outstanding literacy skills including exemplary grammar and spelling.
• Organised approach towards work.
• Ability to gather information from multiple sources and quickly analyse and interpret data and content.
• Excellent standard of numeracy.
• Excellent written and verbal communication skills.
• Excellent multi-tasking and time management skills.
• Exemplary attention to detail.
• Organised with ability to maintain comprehensive and well organised records.
• Ability to proof and critically analyse written responses, working with the Proposals team to improve and enhance responses.

• Eligibility to live and work in the UK with high fluency in English.
• Be able to access the Cyberhawk Ratho office on a weekly basis.
• Passport
• Be able to access the Cyberhawk Ratho office on a weekly basis.
• The successful candidate will be required to complete right to work checks, employment checks and back ground checks during the onboarding process.

• Competitive salary
• Hybrid working

• 30 days annual leave (including bank holidays)
• Salary Exchange Pension scheme
• Life insurance, Digital GP & Employee Assistance Programme
• CourseCloud free access to focus on your development
• Free onsite Gym membership and discounted climbing rates
• Cycle to Work scheme

• Monthly adventure draw
• Pet friendly office

• Quarterly team building activities

Cyberhawk is an equal opportunity employer that values equality, diversity, and an inclusive work environment.