Proposal Specialist

• Maintain and update proposal assets, including templates and resumes.
• Audit content to reflect current firm experience and market trends.
• Collaborate with experts to gather and verify technical information.
• Establish standards for naming, folder structure, and version control.

• Produce branded proposals and presentations using InDesign and PowerPoint.
• Create or oversee graphics, diagrams, and visual elements.
• Ensure deliverables meet brand and formatting standards.
• Provide visual quality review and feedback to junior team members.

• Coordinate with stakeholders, project teams, and partners to align messaging.
• Facilitate kickoff, milestone, and review meetings for quality and efficiency.
• Support teaming discussions and partner outreach as needed.
• Collaborate cross-departmentally for technical accuracy and strategy.

• Manage multiple pursuits and deliverables independently under tight deadlines.
• Prioritize tasks, anticipate challenges, and adjust timelines proactively.
• Initiate follow-ups to keep the team on track.
• Own the proposal schedule and drive team accountability.

• Mentor junior team members and lead knowledge-sharing initiatives.
• Contribute thoughtful input in meetings and strategy sessions.
• Drive improvements in workflows, tools, and team effectiveness.

What we would like you to have

• Bachelor’s degree or equivalent experience.
• 3+ years proposal experience in commercial construction.
• Proficient in Microsoft Office, Outlook, Excel, and Adobe InDesign.
• Strong organizational, technical writing, and content enhancement skills.

You’re inspired by our values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership.

From wellness to work life, our benefits support our employees' total wellbeing.

• Discretionary annual bonus
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng

• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team-building activities, including volunteer opportunities

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture.

By bringing different personalities together and embracing their individual contributions, the culture is rich, strong and uniquely different.

With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in the culture.