Proposal & RFP Specialist

• Build and maintain a centralized, searchable library of approved proposal content.
• Interview consultants and service-line leaders following significant matters to develop compelling case studies and past-performance examples.
• Maintain current biographies, credentials, certifications, and relevant experience for employees and consultants featured in proposals.
• Review and refresh company overviews, service descriptions, methodologies, and differentiators on a regular schedule.
• Retire outdated content and confirm that reusable materials remain accurate, consistent, and approved.

• Build and maintain reusable templates by client type, service line, and solicitation type.
• Standardize the intake and subject-matter-expert interview processes to improve response speed and content quality.
• Document a repeatable intake-to-submission playbook that supports consistency and backup coverage.
• Evaluate proposal-management tools and help recommend and implement a scalable solution.
• Identify recurring bottlenecks and introduce practical improvements to the proposal-development process.

• Lead internal debriefs following key wins and losses and capture available feedback.
• Track proposal volume, turnaround time, outcomes, and recurring reasons for wins or losses.
• Capture relevant competitor and market insights from public sources, bid feedback, and internal debriefs.
• Maintain knowledge of the evaluation priorities and procurement practices associated with each major client segment.
• Monitor relevant government and insurance bid portals for potential opportunities.
• Maintain a 60–90-day calendar of known and anticipated RFP activity and identify opportunities that require early subject-matter input, pricing support, or new case studies.

• Repurpose approved proposal content into capability statements, one-pagers, case studies, and other Sales or business-development materials.
• Partner with Marketing and Commercial Operations to ensure consistent messaging across proposals and client-facing content.

• At least three years of hands-on experience writing and managing RFP, RFI, or RFQ responses in a professional-services or similarly compliance-driven environment.
• Experience independently managing multiple concurrent proposals from intake through submission.
• Excellent writing, editing, and information-synthesis skills, with the judgment to write persuasively while remaining accurate and strictly compliant.
• Strong project-management skills and the ability to secure timely input and decisions from busy stakeholders without direct authority.
• Exceptional attention to detail, organization, and quality control.
• Ability to learn and write credibly across multiple complex or technical service lines.
• Comfort working independently in a remote environment and managing a workload that fluctuates around proposal deadlines.
• Proficiency with Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.

• Experience in legal services, litigation support, insurance, government contracting, or another professional-services environment.
• Experience responding to government solicitations or working with electronic bid portals.
• Experience with proposal-management platforms such as Loopio, Responsive, or QorusDocs.
• Experience building or improving content libraries, templates, and proposal workflows.

Additional information

Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.