Proposal Assistant

Who we are

As a Proposal Assistant, your duties and responsibilities will include

• · Support a national proposal team with administrative, organizational tasks and workflow · Own, manage and update the national proposal library (Proposal Hub) of material that goes into creating winning proposals · Data mining of past project details and strong proposal write-ups, extracting information to store on the Proposal Hub · Assist efforts in proposal development and preparation, including non-technical writing and production. This may include coordinating with colleagues to obtain and update resumes and project descriptions; locating relevant material on the Proposal Hub; sourcing award graphics; conducting research on prospect/client; formatting, reviewing and editing proposals; and helping to ensuring quality and timeliness of final submission of proposals · Support practitioners in simple formatting of proposals, CVs, case studies and presentations · Vet proposal-ready client lists and keep the credentials library up to date · Own the shared proposal team mailbox for opportunity notifications and general requests · Check bid sites (Merx, Biddingo, Bids & Tenders, etc.) daily, send relevant opportunities to the appropriate practitioners and maintain a record of opportunities sent · Manage bid site related tasks such as providing bid documents upon request, posting questions to prospects, proposal submission and account management · Follow up with practitioners on outstanding proposal results · Support the team with quality control and proofing of proposals and documents. · Produce reports on key statistics and insights · Assist with Grant Thornton International requests for information (e.g. member firms that require qualifications from us for their own proposals) · Support administrative teams channel as required with templates, vetting quals and general information · Other duties as required