Property Administrator

Administrative Responsibilities

• Process cash receipts and data entry, including cheques and electronic fund transfer recording, daily bank deposits, and security deposit applications
• Manage accounts receivable functions, including administration of tenant accounts, tenant charge-back processing, and collection of outstanding arrears; monitor accounts receivable and report any concerns to the General Manager
• Accurately post monthly rent rolls, rents receivable, and other chargeback invoices; prepare account reconciliations for tenants as required, and follow up with tenants on outstanding rents/invoices
• Assist with the preparation and distribution of annual and monthly recurring billings and year-end billings
• Assist with the preparation of the annual budget and year-end accruals as directed by the General Manager
• Manage accounts payable functions, including circulation and administration of the operating cost tracking system, accurate cost coding, and timely processing of vendor invoices; maintain electronic accounts payable records on the shared data drive by property/tenant file
• Maintain accurate records of retail sales reports, calculate percentage rent (if applicable), and issue percentage rent invoices
• Prepare and issue purchase orders to vendors for the GTA portfolio, as required by the General Manager or Senior Operations Manager
• Prepare and issue authorization letters for mobile signage and maintain accurate records of mobile sign reservations
• Prepare Pylon Agreements and Parking License Agreements, as required from time to time
• Liaise with tenants, vendors, and the accounting group regarding accounts receivable/payable matters in a professional, courteous, and efficient manner
• Organize and maintain tenant electronic and hard-copy filing systems
• Maintain complete understanding of and adherence to the Environmental Policy, Code of Conduct, Privacy Policy, and other relevant policies and procedures as prescribed from time to time
• Perform other duties as directed by the General Manager