Project Support Specialist

The Project Support Specialist will provide essential administrative and operational support to ensure the smooth execution of projects.

This role involves managing documentation, coordinating administrative tasks, processing invoices, and overseeing purchase orders.

Acting as the backbone of the project team, the specialist will work closely with project managers, analysts, and other team members to maintain efficiency and compliance with client and organizational requirements.

• Coordinate day-to-day administrative tasks to ensure the project team remains organized and on track.
• Maintain project schedules, calendars, and meeting documentation.
• Serve as a point of contact for internal and external stakeholders regarding administrative queries.

• Organize, review, and maintain project documentation, ensuring compliance with established standards.
• Support the preparation and submission of deliverables, such as logistics plans, training materials, and technical documentation.
• Track revisions and maintain version control of all project documents.

• Process invoices, track expenses, and ensure timely payments to subcontractors and vendors.
• Prepare and manage purchase orders, ensuring they align with project budgets and timelines.
• Assist with financial reporting to provide transparency and accountability for project expenditures.

Coordination and Communication:

• Facilitate communication among team members to keep the project running smoothly.