Project Support Administrator (Ca, Hayward)

Opportunity Intakes: Prepare and manage opportunity intakes to ensure timely and compliant notifications, supporting project initiation and legal compliance.

Contract Tracking: Track and manage contracts, including DocuSign, to maintain organized, accessible, and visible contract records, facilitating efficient contract management.

Prevailing Wage Compliance: Handle prevailing wage requirements to ensure compliance, avoid legal issues and ensuring fair compensation practices.

Work Orders: Efficiently prepare work orders for large loss projects, facilitating seamless project transitions from field information to actionable tasks.

BOS Emails: Ensure thorough and timely communication by sending and following up on BOS emails to project directors, leading to accurate and timely project documentation and completion.

Communication Monitoring: Maintain prompt and clear communication between project directors and operations teams, ensuring swift issue resolution and project continuity within a 24-hour response period.

Meeting Participation: Attend construction production meetings and file reviews to assist project directors, ensuring up-to-date project status and contract compliance.

Salesforce Management: Keep Salesforce updated with project notes and client communications, ensuring transparent project tracking and client satisfaction.

Billing Oversight: Monitor and manage the On Time Billing (OTB) process, achieving a goal of a seven-day turnaround on final BOS processing, ensuring efficient project closure and financial accuracy.

Preliminary Job Tracking: Track preliminary notices to identify upcoming jobs and update no-goes, enabling proactive project planning and resource allocation.

Sourced Work Tracking: Compile and report sourced work from project directors, ensuring monthly updates to the regional director for accurate workload management.

Salesforce Updates: Maintain up-to-date job files and progress levels in Salesforce, ensuring accurate project tracking and reporting.

Meeting Coordination: Organize safety and sales meetings, managing logistics to ensure productive and compliant meetings.

Construction Packet Submission: Assist in submitting construction packets promptly after receipt of executed contracts, ensuring project readiness for construction operations.

Permit and Change Assessment: Manage demo permits and change orders efficiently, supporting project progress and regulatory compliance.

Lifting and Carrying: Ability to lift and carry materials or equipment weighing up to 25 lbs. regularly and up to 50 lbs. with assistance.

Physical Activities: Ability to perform tasks that require, walking, bending, reaching, crouching, kneeling, climbing, squatting, crawling, lifting above the shoulder, reaching, and twisting.

Sitting and Standing: Prolonged sitting or standing is required (in the office, driving, and/or at job sites). Regular alternating between sitting and standing

Repetitive Motions: Continuous repetitive motion and tasks involving L/R hand movement (computer/mouse), wrists, or arms (e.g., typing, data entry).

Machinery Operation: Capacity to operate machinery and tools as required by job tasks, which may involve fine motor skills and hand-eye coordination.

Visual Ability : requirement for clear vision (e.g., close work, computer use, eye coordination

Indoor office setting for corporate roles, including working with standard office equipment (computers, phones, printers). May involve regular meetings, (in person or zoom) and collaboration with team members.

Outdoor fieldwork at restoration sites, which may include residential, commercial, or industrial properties. Duties may involve exposure to different weather conditions (sun, rain, snow, heat).

Potential exposure to hazardous materials, chemicals, or contaminants specific to restoration work, requiring strict adherence to safety protocols and use of PPE.

Work after hours and weekends given our 24/7 business operations