Project Secretary to the COO
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Role Overview
Project Secretary to the COO (Chief Operating Officer) is an administrative and coordination role that supports both the COO and operational/project teams.
Job Functions, Responsibilities & Authorities Manage the COO's calendar, meetings, travel arrangements, and correspondence.
Prepare meeting agendas, minutes, presentations, and reports.
Coordinate with project managers, and department heads.
Track project schedules, milestones, and action items.
Monitor project documentation and maintain records.
Prepare operational and project status reports for management.
Follow up on decisions made by the COO and ensure timely completion of assigned tasks.
Assist with budgeting, procurement, contracts, and coordination.
Organize executive meetings, board meetings, and project review sessions.
Maintain confidentiality of sensitive business information.
Skills/Eperience: Bachelor's degree (Engineering, Business Administration, or related field). 1-3 years’ experience working with senior management level Proficient in using MS office applications.
Hold traits/ skills of data and info confidentiality and privacy.
Full Job Posting
Position Summary
Project Secretary to the COO (Chief Operating Officer) is an administrative and coordination role that supports both the COO and operational/project teams.
Job Functions, Responsibilities & Authorities Manage the COO's calendar, meetings, travel arrangements, and correspondence.
Prepare meeting agendas, minutes, presentations, and reports.
Coordinate with project managers, and department heads.
Track project schedules, milestones, and action items.
Monitor project documentation and maintain records.
Prepare operational and project status reports for management.
Follow up on decisions made by the COO and ensure timely completion of assigned tasks.
Assist with budgeting, procurement, contracts, and coordination.
Organize executive meetings, board meetings, and project review sessions.
Maintain confidentiality of sensitive business information.
Skills/Eperience: Bachelor's degree (Engineering, Business Administration, or related field). 1-3 years’ experience working with senior management level Proficient in using MS office applications.
Hold traits/ skills of data and info confidentiality and privacy.
Experience
in working with different cultures.
Attention to Details, Multitasking, Time Management and with good communication skills
About Pipecare Group
PIPECARE delivers pipeline inspection, integrity assessment, cleaning, and repair solutions for operators worldwide.
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