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Project & Operations Coordinator
C1
Dubai, UAE
Full Time
Mid
Onsite
1 months ago
Project CoordinationMicrosoft OfficeGoogle WorkspaceSlackZoomProject Management Tools
Free
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Project CoordinationMicrosoft OfficeGoogle Workspace
About the Role
We are seeking a highly organized and proactive Project & Operations Coordinator to support smooth business operations and key projects in Dubai. The role combines project coordination, administrative support, diary management, and stakeholder follow-up.
Key Skills for This Role
Project CoordinationMicrosoft OfficeGoogle WorkspaceSlackZoomProject Management Tools
Responsibilities
- Support the planning, coordination, and delivery of internal and external projects
- Maintain project trackers, timelines, action logs, and status updates
- Follow up with internal teams, suppliers, and external partners to ensure deadlines are met
- Arrange project meetings, prepare agendas, take notes, and circulate action points
- Provide general administrative support to senior management and the wider team
- Manage calendars, schedule meetings, and coordinate calls
- Prepare meeting packs, presentations, reports, and basic correspondence
- Maintain organized digital filing systems and records
- Support invoice tracking, purchase orders, expenses, and basic finance administration
- Coordinate travel, events, workshops, or team activities
Requirements
- Previous experience in project coordination, operations, executive support, or administrative roles
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Comfortable managing multiple priorities simultaneously
- Strong attention to detail
- Confident using Microsoft Office, Google Workspace, Slack, Zoom, and project management tools
- Able to work independently and take initiative
- Professional, discreet, and reliable
Full Job Posting
About The Position
- Position: Project & Operations Coordinator
- Place of Employment: Dubai
- A highly organised and proactive Project & Operations Coordinator who supports the smooth running of business operations and key projects.
Tasks & Responsibility
- Work closely with senior stakeholders and the GM.
- Support the planning, coordination, and delivery of internal and external projects.
- Maintain project trackers, timelines, action logs, and status updates.
- Follow up with internal teams, suppliers, and external partners to ensure deadlines are met.
- Arrange project meetings, prepare agendas, take notes, and circulate action points.
- Monitor progress and highlight delays, risks, or blockers to management.
- Organise project documentation, including contracts, proposals, reports, and supporting materials.
- Provide general administrative support to senior management and the wider team.
- Manage calendars, schedule meetings, and coordinate calls where required.
- Prepare meeting packs, presentations, reports, and basic correspondence.
- Maintain organised digital filing systems and records.
- Assist with onboarding suppliers, consultants, clients, or partners.
Required Skills & Experience
- Previous experience in project coordination, operations, executive support, or administrative roles.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Comfortable managing multiple priorities simultaneously.
- Strong attention to detail.
- Confident using Microsoft Office, Google Workspace, Slack, Zoom, and project management tools.
- Able to work independently and take initiative.
- Professional, discreet, and reliable.
Desirable
- Experience working in a startup, legal, fintech, crypto, tech, or professional services environment.
- Experience using tools such as Trello, Monday.com, or Notion.
- Basic understanding of contracts, compliance, operations, or client onboarding processes.
- Ability to prepare simple reports, dashboards, or management updates.
Personal Attributes
- Proactive and solutions focused.
- Calm under pressure.
- Comfortable chasing people diplomatically.
- Highly organised and structured.
- Trustworthy and discreet.
- Commercially aware.
- Able to turn vague instructions into clear actions.
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