The Project Manager of Rail Operations will manage the development of MBTA Rail Operations capital projects from project inception (planning) through the design phase (conceptual, preliminary, and final) and the construction phase (including project close-out), with full responsibility for quality and for controlling the schedule and budget. The Project Manager will report to the Director of Railroad Capital Planning and Finance and will closely coordinate and collaborate regularly with other departments.
Position Duties
Oversee and manage all Commuter Rail Operations projects within the MBTA’s Capital Investment Plan. Manage capital project funding requests, amendments, and development of Project Charters for Commuter Rail Operations capital projects. Develop and maintain project budgets, monitor cashflow projections and expenditures, and reconcile with monthly, quarterly, and annual goals established within the CIP. Assist in monthly, quarterly, and annual reporting for all Commuter Rail Operations capital projects and projects, including mandated reporting to regulatory agencies, such as the FTA, FRA, etc. Manage multiple consultant and construction contracts to ensure project requirements are fulfilled, and that project safety, contract cost, and schedule requirements are met. Manage projects in accordance with MBTA standards, manuals, policies, and procedures. Assist in the development of project scopes, budgets, and schedules, and assist in the procurement of consultants and contractors, as required. Negotiate project assignments, task orders, amendments, change orders, and use of contingency, and make recommendations for approval. Review monthly payment and schedule submissions from consultants and contractors. Coordinate and participate in stakeholder review meetings, value engineering sessions, constructability reviews, and risk workshops. Coordinate project tasks with internal Railroad Operations staff, consultants, contractors, and other MBTA departments, including Contract Administration, Procurement and Logistics, among others. Coordinate project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required. Ensure that all work has been completed, and necessary approvals have been obtained, before advertising projects for construction, including budget approval, environmental permits and approvals, real estate actions and approvals, force accounts, other agency and municipal agreements, and other third-party agreements. Manage construction projects from advertisement to contract closeout to ensure the project is completed on time and within budget. Analyze all contract proposals or bids and provide recommendations for management approval. Organize and prioritize workload, be proactive in identifying project needs/requirements. Prepare project-related correspondence, reports, charts, and presentations. Prepare and make project presentations to elected officials, community groups, and others. Work independently in addressing complex tasks in a time-sensitive environment. Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees. Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements, and policies of the Authority, including the EEO, Anti-Discrimination, Anti-Harassment, and Anti-Retaliation policies. Perform all other duties and projects that may be assigned. Additional responsibilities may include a focus on one or more departments or locations. See applicable addendum for department or location-specific functions. Supervision None.
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Oversee and manage all Commuter Rail Operations projects within the MBTA’s Capital Investment Plan.
Manage capital project funding requests, amendments, and development of Project Charters for Commuter Rail Operations capital projects.
Develop and maintain project budgets, monitor cashflow projections and expenditures, and reconcile with monthly, quarterly, and annual goals established within the CIP.
Assist in monthly, quarterly, and annual reporting for all Commuter Rail Operations capital projects and projects, including mandated reporting to regulatory agencies, such as the FTA, FRA, etc.
Manage multiple consultant and construction contracts to ensure project requirements are fulfilled, and that project safety, contract cost, and schedule requirements are met.
Manage projects in accordance with MBTA standards, manuals, policies, and procedures.
Assist in the development of project scopes, budgets, and schedules, and assist in the procurement of consultants and contractors, as required.
Negotiate project assignments, task orders, amendments, change orders, and use of contingency, and make recommendations for approval.
Review monthly payment and schedule submissions from consultants and contractors.
Coordinate and participate in stakeholder review meetings, value engineering sessions, constructability reviews, and risk workshops.
Coordinate project tasks with internal Railroad Operations staff, consultants, contractors, and other MBTA departments, including Contract Administration, Procurement and Logistics, among others.
Coordinate project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required.
Ensure that all work has been completed, and necessary approvals have been obtained, before advertising projects for construction, including budget approval, environmental permits and approvals, real estate actions and approvals, force accounts, other agency and municipal agreements, and other third-party agreements.
Manage construction projects from advertisement to contract closeout to ensure the project is completed on time and within budget.
Analyze all contract proposals or bids and provide recommendations for management approval.
Organize and prioritize workload, be proactive in identifying project needs/requirements.
Prepare project-related correspondence, reports, charts, and presentations.
Prepare and make project presentations to elected officials, community groups, and others.
Work independently in addressing complex tasks in a time-sensitive environment.
Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements, and policies of the Authority, including the EEO, Anti-Discrimination, Anti-Harassment, and Anti-Retaliation policies.
Perform all other duties and projects that may be assigned.
None.
Minimum Qualifications
A Bachelor’s degree in Engineering, Operations, Planning, Business, or a related field from an accredited institution. Five (5) years of experience in project management, operations, public administration, or planning in transportation services, or related industry experience. Five (5) years of relevant experience in overseeing planning, engineering, business, and/or program or project management processes. Excellent writing, organizational, analytical, time management, and interpersonal skills. Proficient in Microsoft Word, Excel, Project, Visio, and PowerPoint applications. Effective professional written, communication and interpersonal skills. Proven track record of collaboration, transparency, and problem-solving skills. Have the ability to communicate with customers, employees, and vendors effectively. Have the ability to supervise and work effectively with a diverse workforce. Substitutions A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor’s degree requirement. An associate degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the bachelor’s degree requirement. A master’s degree in a related subject substitutes for two (2) years of general experience. A nationally recognized certification or statewide/professional certification in a related field substitutes for one year of experience.
A Bachelor’s degree in Engineering, Operations, Planning, Business, or a related field from an accredited institution.
Five (5) years of experience in project management, operations, public administration, or planning in transportation services, or related industry experience.
Five (5) years of relevant experience in overseeing planning, engineering, business, and/or program or project management processes.
Excellent writing, organizational, analytical, time management, and interpersonal skills.
Proficient in Microsoft Word, Excel, Project, Visio, and PowerPoint applications.
Effective professional written, communication and interpersonal skills.
Proven track record of collaboration, transparency, and problem-solving skills.
Have the ability to communicate with customers, employees, and vendors effectively.
Have the ability to supervise and work effectively with a diverse workforce.
A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor’s degree requirement.
An associate degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the bachelor’s degree requirement.
A master’s degree in a related subject substitutes for two (2) years of general experience.
A nationally recognized certification or statewide/professional certification in a related field substitutes for one year of experience.
Other Qualifications
A Master’s Degree in Engineering, Operations, Planning, Business, or a related field, from an accredited institution. Five (5) years of experience in project management. Previous public sector experience, particularly with the MBTA, MassDOT, FTA, FRA, or a transit agency.
A Master’s Degree in Engineering, Operations, Planning, Business, or a related field, from an accredited institution.
Five (5) years of experience in project management.
Previous public sector experience, particularly with the MBTA, MassDOT, FTA, FRA, or a transit agency.
Benefits
Employment Benefits at the MBTA Full-Time Employees: The MBTA offers comprehensive benefits packages. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following: Insurance: Health, Dental, Vision, Life (basic and supplemental), and Long-Term Disability Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, and Holidays Retirement: Pension or deferred compensation 401(a), plus MBTA contributions Complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail) Tuition Reimbursement (up to $10,000 per year) Public Service Loan Forgiveness (PSLF) for student loans Commuter Choice Parking Program: Pre-tax benefits for parking Flexible Spending Account (FSA): Pre-tax benefits for healthcare-related expenses Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com Shopping discounts via GovX.com Verizon and AT&T service discounts And more... Disclaimer: The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract and is not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email hrstaffing@mbta.com for more information. The MBTA is an Affirmative Action/Equal Opportunity Employer
Employment Benefits at the MBTA
Full-Time Employees: The MBTA offers comprehensive benefits packages. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:
Insurance: Health, Dental, Vision, Life (basic and supplemental), and Long-Term Disability
Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, and Holidays
Retirement: Pension or deferred compensation 401(a), plus MBTA contributions
Complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail)
Tuition Reimbursement (up to $10,000 per year)
Public Service Loan Forgiveness (PSLF) for student loans
Commuter Choice Parking Program: Pre-tax benefits for parking
Flexible Spending Account (FSA): Pre-tax benefits for healthcare-related expenses
Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
Shopping discounts via GovX.com
Verizon and AT&T service discounts
And more...
Disclaimer: The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract and is not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email hrstaffing@mbta.com for more information.
Supplemental Questions
Yes
No
A high school diploma or GED with 12 years of experience in project management, operations, public administration, or planning in transportation services, or related industry experience.
An associate degree with 8 years of experience in project management, operations, public administration, or planning in transportation services, or related industry experience.
A bachelor’s degree in Engineering, Operations, Planning, Business, or a related field from an accredited institution five years of experience in project management, operations, public administration, or planning in transportation services, or related industry experience.
A bachelor's degree in Engineering, Operations, Planning, Business, or a related field from an accredited institution, a nationally recognized certification or statewide/professional certification in a related field with four (4) years of experience in project management, operations, public administration, or planning in transportation services, or related industry experience.
A master’s degree in a related subject three years of experience in project management, operations, public administration, or planning in transportation services, or related industry experience.
Required Question
About Massachusetts Bay Transportation Authority
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