ProcoreBluebeam RevuMicrosoft ProjectPrimavera P6Microsoft TeamsPower BI
Full Job Posting
Essential Duties
Project Coordination & Oversight:
Lead project initiation based on stakeholder needs, including development of scope, plans, schedules, budgets, procurement strategy, contractor selection, bidding, constructability reviews, specifications, and contract documentation.
Assist in managing construction, renovation, and tenant improvement projects across the Central Health system.
Develop, monitor, and adjust project schedules to ensure timely delivery, incorporating input from technical and project teams.
Manage scope changes in coordination with leadership and stakeholders.
Develop a capital budget by implementing Central Health budget model, including cash flow modeling, and track financial performance throughout the project lifecycle.
Collaborate with architects, engineers, and regulatory bodies to ensure compliance with project requirements, safety standards, and applicable codes e.g., TJC (The Joint Commission), CMS (Centers for Medicare & Medicaid Services), Texas Department of State Health Services, and the Americans with Disabilities Act (ADA).
Oversee procurement, contracting, and coordination of vendors, including medical equipment and FF&E (furniture, fixtures, and equipment).
Ensure adherence to safety and infection control protocols across all construction and installation activities within healthcare environments.
Monitor on-site construction activities, documenting progress through site visits, reports, and photo logs and field reports.
Review and manage submittals, RFIs (Requests for Information), and change orders, ensuring timely coordination and resolution with project teams.
Participate in owner-architect-contractor (OAC) meetings, maintaining meeting minutes and tracking action items.
Evaluate contractor pay applications against verified progress and project milestones.
Negotiate contracts and proactively resolve project issues in alignment with organizational goals.
Healthcare Compliance & Safety:
Ensure all construction activities comply with applicable codes including FGI Guidelines for Design and Construction of Hospitals and Outpatient Facilities, NFPA 101, and local AHJ requirements.
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Coordinate Infection Control Risk Assessments (ICRA) and Interim Life Safety Measures (ILSM) for projects in or adjacent to occupied clinical spaces.
Support TJC, OSHA, and Texas HHSC compliance documentation and reporting as required.
Communicate project impacts to clinical and facilities operations staff; maintain safe patient and staff environments throughout construction.
Budget & Schedule Management:
Maintain up-to-date project cost logs, budget trackers, and commitment registers using the organization's project management platform.
Identify and escalate potential schedule delays or cost variances to senior staff promptly.
Assist in developing and updating project schedules using scheduling software; track milestone completion.
Support contract administration including review of purchase orders, vendor agreements, and professional service authorizations.
Documentation & Reporting:
Maintain complete and organized project files — drawings, specifications, permits, correspondence, closeout documents — in the department's document management system.
Prepare regular project status reports for leadership, including budget-to-actual summaries, schedule progress, and outstanding action items.
Coordinate collection of record drawings, O&M manuals, warranties, and as-builts at project closeout.
Assist with development of project lessons learned and post-occupancy evaluations.
Technology & Software:
Proficiency Procore - Primary project management platform for RFIs, submittals, drawings, daily logs, and financial management
Bluebeam Revu - Markups, drawing review, punch lists, and PDF-based plan collaboration
Microsoft Project / P6 - Project scheduling, milestone tracking, and critical path analysis
Microsoft 365 Suite - Word, Excel (cost tracking, budget models), PowerPoint (executive reports), Teams (communications), SharePoint (document library)
Power BI / Tableau - Project portfolio dashboards and KPI reporting to leadership
DocuSign / Adobe Acrobat Sign - Digital contract and permit document execution
Zoom / Microsoft Teams - Virtual OAC meetings, remote inspections, and stakeholder coordination
Work Environment & Physical Requirements :
Hybrid-eligible office environment with regular site visits to active construction zones — personal protective equipment (PPE) required on-site.
Ability to walk, stand, and navigate construction sites, including climbing ladders and traversing uneven terrain.
Occasional lifting of up to 25 lbs (drawings, material samples, equipment).
Must be able to work a standard 40-hour week with occasional evening or weekend availability during critical project milestones.
Local travel between Central Health sites and project locations within Travis County (~20%).
Knowledge/Skills/Abilities:
Attention to Detail - Accurate documentation and thorough field observation.
Adaptability - Comfortable working in fast-paced, multi-project environments.
Mission Alignment - Genuine commitment to healthcare equity and community service.
Stakeholder Management - Builds and maintains effective partnerships with internal and external stakeholders.
Communication - Clear written and verbal updates to diverse stakeholders, including executives, clinical staff, contractors, and design teams.
Technology Curiosity - Proactively adopts new software and digital workflows.
Problem Solving - Proactive identification, escalation, and resolution of project issues with sound judgment.
Analytical Thinking - Strong ability to evaluate data, assess risk, and drive informed decisions.
Proficiency with Microsoft 365 Suite (Excel, Word, Outlook, Teams, SharePoint).
Experience using BIM tools in a viewer capacity (Autodesk BIM 360, Navisworks).
Minimum Education
Bachelor's degree in architecture, engineering, construction sciences, or related field required
Associates Degree (higher degree accepted) with 10 years of relevant project coordination experience.
Minimum Experience
1–3 years of experience in construction project management, owner's representative work, or related facilities/project coordination roles.
Demonstrated experience managing complex, cross functional projects through the full lifecycle — initiation, design, construction, and closeout.
Working knowledge of construction documents, plans, specifications, and standard project delivery models (design-bid-build, CM-at-Risk).
Experience developing project plans, budgets, schedules, and risk mitigation strategies.
Preferred Experience
Exposure to healthcare or institutional construction (hospitals, clinics, government facilities).
Experience with Procore, Bluebeam, or comparable construction management information systems (CMIS).
Familiarity with FGI Guidelines, ICRA/ILSM protocols, or infection control in occupied healthcare facilities.
Working knowledge of scheduling software (Microsoft Project, Primavera P6).
Experience with capital budget development, cash flow modeling, and financial reporting.
5 years Experience in complex, cross-functional/cross organizational project management.
5 years Experience developing project plans, assessing, and allocating resources, tracking progress, monitoring project budgets, assessing, and mitigating risk to project completion and preparing project/reports, documentation throughout life cycle of project.
5 years or more managing construction projects in the healthcare industry
Preferred Licenses and Certifications
Project Management Professional (PMP) or Certified Associate in Project Management (CAPM)
Construction Manager in Training (CMIT) or Certified Construction Manager (CCM)
LEED AP or equivalent sustainability credential
Required Licenses and Certifications
Valid Texas driver's license and ability to travel between Central Health facilities within Travis County.
OSHA 10 or OSHA 30 certification
About Central Health
Hospitals & Health SystemsFounded 2004
Public healthcare district for Travis County, Texas.
