PROJECT EXECUTIVE LEVEL 3

Key Responsibilities

• Provide high-level oversight and strategic coordination across three concurrent digital product workstreams, ensuring alignment with Transport Canada's organizational goals and the Government of Canada's Policy on Service and Digital
• Oversee project planning across MITRACK 2.0, PCOCS, and CRVS, including scope, timelines, deliverables, and resource allocation
• Lead and motivate cross-functional project teams (business, technical, and operational), ensuring alignment with project goals and deadlines
• Identify potential risks and issues, develop mitigation plans, and take proactive steps to minimize disruptions to project timelines and objectives
• Ensure projects adhere to Transport Canada's governance policies, compliance standards, and project management frameworks
• Manage scope changes through formal change control processes; ensure all modifications are documented, evaluated, and approved before implementation
• Lead change management initiatives and make high-level decisions when adjustments or course corrections are required
• Facilitate collaboration across teams, including the Business Solutions Directorate, IT teams, program stakeholders, and external vendors
• Act as the primary point of contact for senior TC stakeholders; provide regular updates on project progress, risks, and achievements
• Produce Transport Canada project gating documents including Proposal Deck Templates, Project Complexity and Risk Assessment Tools, Project Closeout Deck Templates, and Lessons Learned Logs
• Develop and maintain comprehensive project documentation: project charters, status reports, change logs, risk registers, KPIs, and meeting minutes
• Track and report on project financial performance against budget projections; flag variances proactively
• Lead the project closeout process; conduct post-implementation reviews to evaluate project success and identify areas for improvement
• Deliver monthly status reports, budget reports, and progress dashboards to senior leadership
• Maintain a Project Management Framework Dashboard and provide monthly/quarterly progress reporting
• Prepare presentations and briefing notes for TC executives and/or staff
• Produce final project reports for each workstream summarizing outcomes, lessons learned, and achievement of objectives