Project Coordinator

As the Project Coordinator, you’re the behind-the-scenes force that keeps our Sparwood projects running smoothly.

From supporting the management team to keeping the office organized, clean, and client-ready, you’ll play a key role in creating efficiency, consistency, and a positive work environment for our project teams, co-workers, and clients.

If you love variety, staying organized, and being the go-to person who makes everything work — this one’s for you.

We are currently recruiting for this position with an estimated project start date of mid-September.

• Handle phone calls, emails, calendars, and general office communications
• Track, monitor, and enter timesheets for all active projects
• Submit Permits to Work (P2W) based on weekly personnel schedules
• Project cost tracking, including but not limited to, invoicing, P.O. usage, review of Project tracking and billing reports to assist with creation of invoices
• Reconcile Accounts Payable and Receivable for Sparwood projects
• Coordinate with IT to troubleshoot and maintain office equipment
• Support Safety with document control, scanning, and electronic filing of training records
• Assist with EHSC Work Plan creation
• Attendance of weekly Teams meetings
• Attendance of client/project meetings as required
• Print, scan, file, and prepare documents as requested by the management team
• Take on additional duties as assigned — because no two days are ever the same

• A proactive self-starter with a positive, can-do attitude
• Strong verbal and written communication skills