Project Coordinator - Security Solutions (Capital Projects)

Identifies potential project risks, delays, material shortages, and schedule impacts, and works with the Project Manager and project team to support timely resolution.

Participates in customer-facing discussions and project coordination meetings and may independently lead selected coordination items as experience with the project develops.

Coordinates procurement activities, including preparing and submitting material orders, tracking open purchase orders, following up with Procurement and vendors, confirming delivery dates, and identifying long-lead or delayed material.

Coordinates material requirements against the installation schedule, available inventory, FAT requirements, and planned site activities to help ensure material is available when required.

Supports warehouse and inventory management, including verification of received material against purchase orders and packing slips, inventory tracking, month-end reconciliation, material staging, shortages, damaged material, returns, and site deliveries.

Supports project scheduling and progress tracking by maintaining milestone and activity trackers, monitoring upcoming requirements, and highlighting potential impacts to planned work.

Supports project documentation and closeout activities, including submittals and resubmissions, FAT/SAT/ISAT documentation, commissioning and training records, redlines, as-built drawings, O&M manuals, and other turnover requirements.

Supports project, commissioning, procurement, and logistics meetings by preparing updates, maintaining meeting minutes and action logs, following up with assigned owners, and driving outstanding items through to closure.

Supports project reporting, invoicing, Site Instruction tracking, change documentation, and other project controls as required by the Project Manager.

Coordinates the receiving and dispatch of project materials, suppliers, warehouse personnel, and the field team in a timely manner.

Acts as “our customer’s best service provider” at all times, helping to ensure Convergint remains the customer’s first choice for service and project delivery.

Executes all work in accordance with provincial and local regulations, industry best practices, and company health and safety policies and procedures.

Performs other duties and responsibilities as requested or required.