linkedin
Project Coordinator
Terracon
Lenexa, UAE
Full Time
Mid
4 weeks ago
Document ControlMicrosoft OfficeCRMProject ManagementCommunicationOrganization
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
Document ControlMicrosoft OfficeCRM
About the Role
Terracon seeks a Project Coordinator to provide project delivery support including document control, project tracking, quality assurance, and drafting communications. The role involves coordinating with financial analysts, managing project documentation, and supporting client communication.
Key Skills for This Role
Document ControlMicrosoft OfficeCRMProject ManagementCommunicationOrganization
Responsibilities
- Coordinate document processes and systems to support control and availability of project and client documentation
- Partner with financial analysts/accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/schedules
- Draft reports, templates, proposals, fee estimates, and change orders for projects
- Draft communications & documentation and perform updates to systems including TerraNet and CRM
- Support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR)
- Schedule/coordinate utility locating services and clearances as needed for projects
- Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations
- Schedule and communicate with the client regarding project report status, delivery schedule, system access
- Coordinate client opportunities/requests for proposals, task and change orders to offices
- Promote and provide training and coaching to Operations on the use of Terracon client programs and systems
Requirements
- High school diploma and a minimum of 4 years’ related experience
- Associate or bachelor’s degree in related field preferred
- Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)
- Fluent in Microsoft Office applications
- A valid driver’s license with acceptable violation history may be required
Full Job Posting
General Responsibilities
- Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience.
Essential Roles And Responsibilities
- Coordinate document processes and systems to support control and availability of project and client documentation.
- Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules.
- Draft reports, templates, proposals, fee estimates, and change orders for projects.
- Draft communications & documentation and perform updates to systems including TerraNet and CRM.
- Support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
- Schedule/coordinate utility locating services and clearances as needed for projects.
- Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans.
- Schedule and communicate with the client regarding project report status, delivery schedule, system access.
- Coordinate client opportunities/requests for proposals, task and change orders to offices.
- Promote and provide training and coaching to Operations on the use of Terracon client programs and systems.
Document Control
- Provide document control for projects per established processes.
- Partner with financial analysts/ accountants and the project team to review project billing activity.
- Track and route documents into internal and/or external systems.
- Collaborate with local office/operations to complete document compliance of projects.
- Provide a variety of project support related tasks involving document management.
Project Delivery Support
- Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments.
- Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules.
- Works with client to access and work within external systems.
- Schedule and communicate with the client regarding project report status and delivery schedule.
- Receive, process and forward client opportunities/requests for proposals and task orders.
- Coordinate proposal/opportunity response with local offices.
- Maintain spreadsheets or other tracking systems regarding status of proposals and projects.
- Assist with updates to TerraNet resource sites and/or CRM.
- Interact with key client contacts as needed.
- Keep appropriate project team members informed of status, delivery issues, and other areas.
- Maintain updates to project status including timelines and deliverable dates and financial data.
- Works with offices to ensure that client specific requirements are understood and followed.
Compass Delivery Focus
- Maintains and updates project or program level Compass, as applicable.
- Provides training and coaching to operational project managers and team members on the use and applicability of Compass.
- Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass.
Requirements
- High school diploma and a minimum of 4 years’ related experience.
- Associate or bachelor’s degree in related field preferred.
- Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
- Fluent in Microsoft Office applications.
- A valid driver’s license with acceptable violation history may be required.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career