Project Coordinator

Do you believe no challenge is too complex to solve?

You’ll fit right in at U.S.

Engineering Innovations.

We deliver award-winning mechanical contracting, construction, service, and maintenance solutions with a focus on performance and innovation.

Our team of skilled and collaborative professionals drives every project from preconstruction through final testing, always aligned with our clients’ goals.

To provide support to Project Managers and other project team members.

Responsible for coordinating administrative support functions for projects assigned to the Project Managers whom are direct reports.

Will assist in all phases of the projects from procurement through closeout.

Principal Duties and Accountabilities:

• Works under the general supervision of the Project Managers to whom this position directly reports.
• Assists in project permit, insurance, and bond procurement.
• Assists in project mobilization and demobilization.
• Sets up project documentation and provides project document control from beginning of project through its setup through the end of the project. Coordinates its distribution to both internal and external parties per company procedures.
• Maintains organized filing system for all project documentation, including ensuring that the operations portal (NEST) and Bluebeam Studios are kept current.
• Processes and track submittals from requesting from vendor, through internal approval, through external approval, and through release of the submittal.
• Processes and track purchases.
• Assist in processing and maintaining subcontracts.
• Sets up projects on project management software.
• Procures and processes Operation and Maintenance Manuals, Attic Stock, Commissioning Documentation, and As-Builts.
• Writes, edits, and/or transcribes general correspondence and/or project documents. This may include letters, inquiry packages, change orders, purchase orders, contract agreements, etc.
• Interfaces with both internal and external individuals involved in the projects, such as project team members, general contractors, subcontractors, and vendors. Maintains ongoing communication related to project, responds to inquiries, seeks information and provides information as necessary to ensure the smooth administration of each project.
• May participate in or coordinate special assignments related to project administration in order to improve operational efficiencies.