jazzhr
Project Coordinator
U.S. Engineering
Kansas City, USA
Full-time
Entry
Onsite
USD 24.35-34 hourly
Discovered 1 weeks ago
Free
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- Assist Project Managers with various clerical and administrative functions associated with any or all phases of U.S. Engineering projects – from procurement through job close out.
- Create, maintain and/or control all project documentation. Coordinate the distribution of job documents to both internal and external parties, as necessary or as appropriate per company procedures.
- Write, edit, or transcribe general correspondence and/or project documents. This may include letters, inquiry packages, change orders, purchase orders, subcontract agreements, etc.
- Monitor and document project status and other project information for current, bidding, and targeted projects, via the company’s Intranet operations portal (NEST), company accounting system or other tracking mechanisms.
- Maintain organized filing system for all project documentation, including ensuring that the operations portal (NEST) is kept current.
- Interface with both internal and external individuals involved in the projects, such as project team members, owners, general contractors, subcontractors, and vendors. Maintain ongoing communication related to project, respond to inquiries, seek information and provide information as necessary to ensure the smooth administration of each job.
- Utilize company accounting system to enter or update project data and other pertinent information.
- May participate in or coordinate special assignments related to project administration in order to improve operational efficiencies.
- Provide reception support and other administrative tasks as needed.
- Set up and manage Procore and Bluebeam sessions.
- Keeping contract documentation – RFI, Submittals and drawings organized and current on Procore.
- Assist with submittal procurement and product procurement/tracking.
- Vendor RFP facilitation
- WBS and Work pack tracking.
- Building and maintaining internal and external relationships
- High School Diploma or equivalency (GED) required.
- Business School or general business administration coursework may be beneficial.
- Minimum of two years administrative support or clerical experience required.
- Experience in construction industry project administration highly preferred.
- Must possess at least Intermediate level proficiency in MS Office Suite: Word, Excel, and PowerPoint.
- Accuracy with data entry utilizing accounting system.
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