Project Coordinator

Support the mobilisation, planning, and day-to-day coordination of multiple Global IT initiatives.

Maintain project plans, deliverables, action logs and workstream trackers, ensuring information remains accurate, up to date and accessible.

Coordinate project activities, resources and dependencies to support delivery against agreed timelines and objectives.

Facilitate effective communication between internal teams, business stakeholders, clients and third-party vendors.

Maintain operational trackers, security schedules, vulnerability records and supporting documentation to support ongoing Information security activities, including penetration testing.

Monitor Information security engagements against agreed scope and timelines, escalating delays, risks, dependencies and technical blockers as required.

Track security findings, remediation activities and retesting outcomes, ensuring actions are assigned, monitored and regularly updated.

Coordinate security reporting for internal stakeholders and clients, including progress updates, supporting information, review cycles and reporting deadlines.

Contribute to the continuous improvement of project management standards.

Support project closure activities, including Handovers and lessons learned reviews.

Coordinate leadership calendars, meetings and recurring governance forums, resolving scheduling conflicts and ensuring participants receive timely information.

Prepare agendas, briefing packs, presentations and supporting documents, and capture decisions, actions, owners and due dates.

Monitor leadership actions and follow up with owners to support timely completion and escalation of overdue items.

Support the preparation and distribution of leadership communications, reports and correspondence.

To be successful in this role, your background and experience will include:

Previous experience supporting IT and Information Security projects is desirable.

Strong organisational and time-management skills

Experience providing administrative or coordination support to senior leaders or a leadership team, including calendar management, meeting preparation and action tracking.

Clear and confident communicator.

Proficiency in Microsoft 365 tools, including Excel, PowerPoint, Word, Teams and SharePoint.

Experience with using Generative AI tools such as MS Copilot is desirable but not essential

Ability to develop clear and effective prompts to obtain accurate and relevant outputs from AI tools is desirable but not essential

Proactive and collaborative approach, with sound judgement and the confidence to escalate risks, issues and overdue actions.

Experience working across geographically dispersed teams and coordinating activity across different time zones.

Experience with project or work-management tools such as Asana, Jira, Microsoft Project or similar is desirable.

A project management qualification or training, such as PRINCE2 Foundation, APM Project Fundamentals Qualification or equivalent, is desirable.

Our people are the heart of our business. We work hard to provide a rich employee with experience and a robust framework for ongoing career development.

Competitive salary and employee benefits scheme.

Flexible working hours, we value work-life balance.

Maternity/ Parental (including secondary) leave policy.

A cab facility is available in Delhi/NCR.

Meal facility available

Free Medical Insurance

We make hiring decisions based on your experience, skills and passion so even if you don’t match every listed skill or tick all the boxes, we’d still love to hear from you.

Please note that interviews are primarily conducted virtually and if you require any reasonable adjustments or would like to note which pronouns you use, please let us know.

All final applicants for this position will be asked to consent to a criminal record and background check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.