Project Coordinator

Act as the primary coordination point between: Customers, Suppliers, Third-Party Inspectors, Operations, Quality and Project Managers

Customers, Suppliers, Third-Party Inspectors, Operations, Quality and Project Managers

Facilitate effective communication to ensure inspection readiness and timely resolution of issues.

Escalate risks and potential delays that could impact manufacturing, testing, shipment, or project milestones.

Ensure all required inspection documentation is available and approved prior to inspections.

Develop and maintain inspection registers, trackers, schedules, and status reports.

Coordinate the collection and filing of inspection reports, release notes, certificates, non-conformance reports, punch lists, and quality records.

Provide regular inspection status updates to Project Managers and key stakeholders.

Track inspection performance against project schedules and milestones.

Generate weekly and monthly reports on inspection activities and quality progress.

Support recovery planning where inspection issues threaten project delivery dates.

Coordinate inspection activities with suppliers and subcontractors.

Support customer and end-user witness inspections.

Ensure all inspection findings and actions are communicated and closed out in a timely manner.

Drive inspection readiness across both internal and external stakeholders.

The successful candidate will ensure:

All NOIs are issued within contractual timescales.

Inspection activities are effectively coordinated and executed.

Stakeholders are informed, aligned, and prepared for inspection events.

Quality documentation is complete and available when required.

Inspection-related project delays are minimised.

Accurate reporting is provided to Project Managers and business stakeholders.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required daily to stand, sit, walk, talk, hear, and see (specific close vision abilities are required to perform computer work)

Required occasionally to stoop, kneel, crouch and crawl

Required daily to use hands and fingers and arms to reach (to operate a computer and telephone)

Required occasionally to lift and/or move objects that are light to moderate

Required occasionally to travel (usually by air or road so may be required to sit for extended periods)

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to work with moderate noise (i.e. business office with computers, phone, and printers, etc.)

Ability to work in an open planned office / individual office

Ability to sit at a computer terminal for extended periods

Ability to sit in a car or on a plane for extended periods

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

All Celeros divisions are committed to the effective use of the Celeros Values. It is important that all employees understand and utilize these values when performing the duties of his/her position.

INTEGRITY: We work safely and respect our employees, business partners & environment. We always lead by example.

SPEED: In our mission to bring mission-critical flow control equipment to the world, energy in our actions & urgency.

ACCOUNTABILITY: We stand behind our actions and deliver on our promises.

PARTNERSHIP: We collaborate across our teams & our customers to win together. We rely on each other to deliver the best outcome & celebrate successes.

EXCELLENCE: We are passionate about being the best at engineering, manufacturing & maintaining mission-critical equipment. We seek quality & community improvement in every interaction.

Quality encompasses all aspects of Celeros’ business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system. All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions.