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Project Coordinator
Web Summit
Doha, QAT
Full Time
Mid
Onsite
2 weeks ago
Project CoordinationEvent ManagementStakeholder ManagementPowerPointEnglishArabic
Free
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Project CoordinationEvent ManagementStakeholder Management
About the Role
Web Summit seeks a Project Coordinator to support Country Management and Live Events Teams in Qatar. The role involves overseeing projects, coordinating with stakeholders, and ensuring timely delivery.
Key Skills for This Role
Project CoordinationEvent ManagementStakeholder ManagementPowerPointEnglishArabic
Responsibilities
- Oversee and track all Country Management projects, ensuring timely delivery against agreed milestones and deadlines
- Develop and maintain detailed project plans, timelines, trackers, and regular status reports
- Coordinate cross functional workflows between internal teams, high level stakeholders, strategic partners, and external vendors
- Support the preparation of high quality presentations, reports, and briefing materials for leadership
- Ensure accuracy, consistency, and professional formatting across all documents and deliverables
- Support ongoing communication and coordination with key stakeholders, ensuring timely follow ups and responses
- Assist in managing protocol related requirements and ensure adherence to local standards and expectations
- Maintain strong working relationships with internal and external counterparts to support smooth execution of priorities
- Lead administrative workstreams related to accreditation processes, high level stakeholder facing requirements, and event logistics
- Coordinate hard copy invoicing, documentation submissions, approvals, and official correspondence
- Ensure all operational and administrative deliverables are completed accurately, efficiently, and on schedule
- Support production planning and coordination for events and projects as required
Requirements
- Fluent in English and Arabic (written and spoken)
- 5+ years of experience in project coordination, public relations, event management, executive support, or a related field
- Prior experience managing high level stakeholder relations is highly preferred
- Experience in large scale events, conferences, or international organizations
- Highly organized with exceptional attention to detail and strong multitasking ability
- Strong PowerPoint and presentation building skills
- Excellent written and verbal communication skills in both English and Arabic
- Ability to manage multiple priorities and deadlines in a fast paced environment
- Proactive, reliable, and able to work independently with minimal supervision
Full Job Posting
About Us
- Web Summit produces the best technology conferences in the world.
- We are expanding our presence across the globe and require a Project Coordinator to support our Country Management and Live Events Teams in Qatar.
What You’ll Achieve At Web Summit
- Oversee and track all Country Management projects, ensuring timely delivery against agreed milestones, and deadlines
- Develop and maintain detailed project plans, timelines, trackers, and regular status reports
- Coordinate cross functional workflows between internal teams, high level stakeholders, strategic partners, and external vendors
- Support the preparation of high quality presentations, reports, and briefing materials for leadership
- Ensure accuracy, consistency, and professional formatting across all documents and deliverables
- Support ongoing communication and coordination with key stakeholders, ensuring timely follow ups and responses
- Assist in managing protocol related requirements and ensure adherence to local standards and expectations
- Maintain strong working relationships with internal and external counterparts to support smooth execution of priorities
What You'll Do
- Lead administrative workstreams related to accreditation processes, high level stakeholder facing requirements, and event logistics.
- Coordinate hard copy invoicing, documentation submissions, approvals, and official correspondence
- Ensure all operational and administrative deliverables are completed accurately, efficiently, and on schedule
- Support production planning and coordination for events and projects as required
- Provide on the ground operational support during key event periods
Skills And Abilities We're Looking For
- Fluent in English and Arabic (written and spoken)
- 5+ years of experience in project coordination, public relations, event management, executive support, or a related field
- Prior experience managing high level stakeholder relations is highly preferred
- Experience in large scale events, conferences, or international organizations
- Highly organized with exceptional attention to detail and strong multitasking ability
- Strong PowerPoint and presentation building skills
- Excellent written and verbal communication skills in both English and Arabic
- Ability to manage multiple priorities and deadlines in a fast paced environment
- Proactive, reliable, and able to work independently with minimal supervision
- Strong willingness to learn, adapt, and develop within a dynamic environment
- Experience in administration, coordination, events, or production is a strong plus
Benefits And Perks
- Subsidised healthcare, dental, employee assistance programme (EAP) and more.
- Employer pension contribution up to 6% for Irish based employees
- A dedicated in house L&D department, with access to workshops, online learning and resources
- Company MacBook, generous annual leave and flexible working arrangements.
- Our very own Tramway Team, which drives community and morale boosting events
- Annual company get togethers, charity days, and monthly wellbeing talks.
- Wellness subsidy issued to all employees of €1000 per year
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