Project Coordinator / Document Controller

Project coordination

• Coordinate day-to-day project activities between internal departments, clients, contractors, vendors, and other project stakeholders.
• Coordinate project meetings, prepare agendas and minutes, track actions, and follow up on outstanding items.
• Track project actions, milestones, deliverables, and outstanding items and provide status updates to the Project Manager.
• Support the Project Manager with administrative coordination, reporting, schedules, correspondence, and general project follow-up.

Document control

• Maintain project documents, drawings, specifications, procedures, reports, correspondence, and records.
• Manage the Master Document Register and track document status, revisions, approvals, and due dates.
• Receive, register, distribute, and archive incoming and outgoing project documentation.
• Prepare document transmittals, submittals, correspondence, and document distribution records.
• Maintain document numbering, filing, revision control, and traceability according to project procedures.
• Ensure only the latest approved document and drawing revisions are available to relevant project teams.

Systems and registers

• Operate and maintain Aconex, SharePoint, EDMS, or equivalent electronic document management systems.
• Maintain project correspondence logs, technical query registers, submittal registers, and action trackers.
• Follow up with engineering, procurement, quality, manufacturing, vendors, and other departments on overdue documents and deliverables.

Vendor and client documentation