Project Coordinator

• Coordinate project planning activities including scheduling of personnel, equipment, and materials
• Support project communication between field teams, management, and clients
• Assist with project meetings, documentation, and progress tracking
• Attend client and internal project meetings when required
• Conduct occasional site visits to support project teams and gather information

• Manage daily project time and progress entries
• Support project cost tracking including invoicing preparation, purchase order monitoring, and review of project tracking reports
• Review and assist with time entries and project billing reports
• Maintain project documentation and ensure records are organized and accessible

• Coordinate with the Safety team regarding PPE requirements and safety supplies
• Assist Safety and HR departments with document control including scanning and electronic filing of training and incident records
• Assist with coordination of employee training including equipment checkouts, Worker Performance Audits (WPA), Operator Skill Verifications (OSV), and certification renewals

• Coordinate staffing needs with operations management and communicate requirements to HR through Personnel Requisition forms
• Maintain communication with HR regarding employee leave, attendance, or policy-related concerns

• Perform other administrative and coordination tasks as required to support operations and project success

• A proactive mindset with strong initiative and a positive attitude
• Excellent communication skills with the ability to work effectively with internal teams, field crews, and external clients
• Strong organizational, time management, and prioritization skills
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong computer skills including Microsoft Word, Excel, Outlook, and Teams
• Experience preparing reports and organizing project documentation
• Working knowledge of mining and/or civil construction operations is considered an asset
• Ability to follow and provide clear written and verbal instructions
• High level of integrity, professionalism, and accountability
• Consistent attendance and punctuality

• Valid Class 5 Driver’s Licence with a clean driving record
• Industry-related certifications may be required depending on project need

At MacKay Contracting, we recognize that our people are the foundation of our success.

We are proud to offer a comprehensive compensation and benefits package including:

• Competitive Wages – Based on experience and industry standards
• Overtime Opportunities – Available in accordance with project needs
• Comprehensive Benefits Package – Extended health and dental coverage after 90 days of employment
• RRSP Matching Program – Helping you plan for your future
• Deferred Profit Sharing Plan (DPSP) – Share in the success of the company
• Supportive Team Environment – Work with a team that values safety, integrity, and professional growth