Project Coordinator

Ring & DuChateau, LLP is a well-established MEP engineering design firm with more than 100 professionals providing HVAC, utilities, plumbing, fire protection, electrical, lighting, technology, and commissioning services.

We are seeking a Project Coordinator to provide project and administrative support to our HVAC / Utilities team and help keep projects organized and moving forward.

This individual will play a key role in coordinating project activities, maintaining project information and documentation, supporting project setup and closeout, and assisting project managers and technical staff with the day-to-day coordination necessary for successful project delivery.

The ideal candidate is organized, dependable, proactive, and detail-oriented, with strong communication skills and the ability to manage multiple priorities and deadlines.

This individual enjoys supporting others, follows through on commitments, and takes pride in helping teams work efficiently and provide a high level of service to our clients.

• Provide day-to-day project coordination and administrative support to Project Managers and project teams.
• Assist with project setup, organization, and closeout activities.
• Maintain project information, files, documentation, and other project-related resources.
• Coordinate project documentation and information to help ensure materials are complete, accurate, organized, and available to the appropriate team members.
• Assist with preparing, formatting, assembling, and distributing project correspondence, reports, meeting materials, and other documents.
• Coordinate meetings, including scheduling, preparing materials, and assisting with meeting documentation and follow-up items as needed.
• Help track project deadlines, deliverables, action items, and other project-related activities.
• Support Project Managers with routine project administration and follow-up to help keep projects moving forward.
• Assist with communication and coordination among internal project team members and, as appropriate, clients, consultants, contractors, and other project partners.