Project Coordinator

Custom Mechanical Solutions delivers energy-efficient HVAC systems across the Pacific Northwest, with deep expertise in healthcare, education, data centers, and retrofit projects.

We work with top manufacturers to meet performance and sustainability goals—always focused on quality, care, and progress.

If you're ready to grow your career, we’re glad you found us.

At CMS, you’ll join a team that supports your development and gives you space to make an impact.

We review every application carefully and appreciate your interest in growing your career with our team.

The Project Coordinator is responsible for the administration, implementation and management of commercial heating, ventilation, and air conditioning (HVAC) equipment projects and to successfully deliver those projects to our customers.

This will be achieved by working closely with our world-class project management team in order to learn our processes and ultimately deliver on our high standards for customer satisfaction and success.

Salary: $60,000-$80,000

This position is eligible for full benefits, including medical, dental, vision, paid time off, and retirement options.

Job responsibilities include (but are not limited to) the following:

• Capable of managing mechanical projects ranging from $10,000 to $1,000,000
• Establishes a professional relationship with the customer and interfaces constantly to maintain accurate status reports and project reviews
• Responsible for the timely completion of assigned projects by managing schedules
• Communicates with customers and their representatives; including building owners, mechanical contractors, other trades, subcontractors, and field support staff
• Coordinates scope of project; budgets, performance and close-out with customers
• Ensures compliance with internal equipment ordering processes
• Responsible for entering equipment orders and issuing purchase orders to vendors
• Compares estimated ship dates with contractors’ project schedules
• Responsible for approving vendor invoices, issuing customer invoices and reconciling financials within assigned projects
• Generates service work orders for equipment start-ups and service visits
• Assists project management team with requested documentation from our customers (equipment manuals, spare parts and filter lists)
• Ensures the project management team has copies of the general contractor’s payment and performance bonds on all public projects