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Project Coordinator, Aviation
Landrum & Brown
Abu Dhabi, UAE
Full Time
Entry
1 months ago
Project CoordinationMicrosoft Office SuiteCommunicationOrganizationContract AdministrationBilling Support
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Project CoordinationMicrosoft Office SuiteCommunication
About the Role
Landrum & Brown is seeking a Project Coordinator to support Project Managers and project teams on large aviation consulting projects in Abu Dhabi. The role involves coordinating administrative and operational project activities, including billing readiness, contract administration, and subconsultant coordination.
Key Skills for This Role
Project CoordinationMicrosoft Office SuiteCommunicationOrganizationContract AdministrationBilling Support
Responsibilities
- Support PMs and DPMs with day to day project coordination and administrative activities
- Support project communication and workflow coordination across multiple stakeholders and disciplines
- Maintain accurate project records and assist with project setup and tracking activities
- Track missing timesheets, labor entries, expense documentation, and billing related action items
- Coordinate collection and organization of invoice backup and supporting documentation
- Assist with invoice readiness activities and administrative review of billing support documentation
- Support percent complete tracking and project status coordination activities
- Follow up with project teams and internal stakeholders to support timely completion of billing related tasks
- Assist Project Accountants and PMs with project financial coordination and reporting support
- Prepare, route, and track subagreements, amendments, task orders, and Notices to Proceed (NTPs)
- Maintain subcontract and contract tracking logs
- Monitor Certificates of Insurance (COIs) and compliance documentation requirements
Requirements
- Associate’s or Bachelor’s degree in Business Administration, Project Management, Accounting, or related discipline
- 1 2 years of experience in project coordination, project administration, operations support, or related administrative/project support role
- Strong organizational skills with ability to manage multiple priorities and deadlines
- Strong written and verbal communication skills
- Ability to work collaboratively with technical staff, accounting teams, subcontractors, and clients
- Detail oriented with strong follow up and problem solving abilities
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams
Full Job Posting
Job Summary
- We are seeking a highly organized and proactive Project Coordinator to support Project Managers and project teams across large and complex projects.
- This role is responsible for coordinating administrative and operational project activities.
- The Project Coordinator will play a critical role in reducing administrative burden on technical project leadership.
Responsibilities
- Support PMs and DPMs with day to day project coordination and administrative activities.
- Support project communication and workflow coordination across multiple stakeholders and disciplines.
- Maintain accurate project records and assist with project setup and tracking activities.
- Track missing timesheets, labor entries, expense documentation, and billing related action items.
- Coordinate collection and organization of invoice backup and supporting documentation.
- Assist with invoice readiness activities and administrative review of billing support documentation.
- Support percent complete tracking and project status coordination activities as directed.
- Follow up with project teams and internal stakeholders to support timely completion of billing related tasks.
- Assist Project Accountants and PMs with project financial coordination and reporting support.
- Support budget tracking activities and administrative coordination of project financial information.
- Prepare, route, and track subagreements, amendments, task orders, and Notices to Proceed (NTPs).
- Maintain subcontract and contract tracking logs, including execution status and key administrative deadlines.
Qualifications
- Associate’s or Bachelor’s degree in Business Administration, Project Management, Accounting, or related discipline.
- 1 2 years of experience in project coordination, project administration, operations support, or related administrative/project support role.
- Experience supporting large, multi disciplinary, or complex projects preferred.
- Strong organizational skills with ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Ability to work collaboratively with technical staff, accounting teams, subcontractors, and clients.
- Detail oriented with strong follow up and problem solving abilities.
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Experience with project management systems, ERP systems, SharePoint, or document management platforms preferred.
Preferred Experience
- Experience within aviation, engineering, environmental, architecture, consulting, construction, or professional services industries.
- Familiarity with project billing support processes, subcontract coordination, and contract administration activities.
- Experience supporting project documentation workflows and deliverable tracking.
- Exposure to Deltek Vantage Point/Vision, Oracle, SAP, or similar project/accounting systems preferred.
Additional Information
- Landrum & Brown offers a comprehensive total rewards package.
- Benefits may include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.
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