Project Coordinator, AI Implementation

The Project Coordinator, AI Implementation supports the successful implementation and adoption of AI solutions across the organization.

This is a full time position within AI Initiatives.

The successful candidate will partner with business leaders and cross-functional teams to help keep AI initiatives organized, on schedule, and effectively communicated.

• Coordinate day-to-day activities supporting the organization's AI implementation initiatives.
• Schedule and coordinate project meetings, prepare agendas, capture meeting notes, and track action items.
• Maintain project plans, timelines, project documentation, and status reports.
• Track project milestones, deliverables, dependencies, and follow-up items.
• Coordinate communications between project stakeholders and business partners.
• Organize and maintain project documentation, templates, training materials, and shared resources.
• Support the planning and coordination of AI demonstrations, training sessions, and user adoption activities.
• Prepare presentations, reports, and project updates for leadership.
• Identify opportunities to improve project coordination and administrative processes.
• 3+ years of project coordination or operations support experience.
• Exceptional organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow-through.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to build strong working relationships across departments.
• A proactive, collaborative, and solution-oriented approach.
• Experience supporting change management or user adoption initiatives for new systems or tools is preferred.
• Experience with project management tools is preferred.
• Experience with prompt engineering and context engineering across AI tools such as Claude, ChatGPT, Gemini, and Perplexity is a plus.

The anticipated base salary range for this position is listed below.

In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives and a comprehensive benefits package.