Project Assistant
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Key skills for this role
About the Role
UNDP seeks a Project Assistant to support the MoFA-UNDP partnership in Riyadh, Saudi Arabia. The role provides administrative, coordination, and monitoring support for project activities, including governance, procurement, and reporting.
Key Skills for This Role
Responsibilities
- Provide administrative and technical support to the Head of the Partnership Office in managing daily operations and following up on joint projects implemented with UNDP
- Follow up on projects implemented under the signed Project Document, ensuring progress of procedures in coordination with the Head of the Office, UNDP, and Project Managers
- Manage official correspondence and coordinate with relevant departments and entities inside and outside the Ministry to ensure smooth workflow and effective exchange of project related information
- Support coordination with government counterparts, UNDP, and other stakeholders involved in project implementation
- Support and follow up on matters related to the Steering Committee, including correspondence, documentation, meeting records, and follow up on decisions
- Assist in the preparation and development of the Partnership Office governance framework and the Steering Committee Rules of Procedure
- Maintain, organize, and update project files and documents manually to ensure accuracy, completeness, and ease of access
- Support the preparation of periodic project reports, including RDPs, APRs, and CDRs, by collecting required information and coordinating inputs with Project Managers
- Support the review of project related documents, including new projects or requested amendments, to ensure compliance with approved guidelines, procedures, and directives
- Assist in contracting and procurement procedures carried out through UNDP, including receiving recruitment or procurement requests, guiding Project Managers on required templates, reviewing submissions, and coordinating onward submission to UNDP following approval
Requirements
- Secondary education is required, or University Degree in Social Sciences, Law, Project Management will be given due consideration
- Minimum of four (4) years (with secondary education) or one (1) year (with bachelor’s degree) of experience in project support
- Experience and knowledge of project management principles and best practices
- Experience in IT and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems
- Fluency in Arabic and English is required
Full Job Posting
Background
- Through this renewed umbrella cooperation between the Ministry of Foreign Affairs (MoFA) and UNDP, the strategic objectives of the Ministry are framed within a flexible framework that allows for modification and expansion in line with its evolving institutional priorities.
- The Project Document, signed on 1 September 2025, continues to build on the successful collaboration established under the previous phase.
- This cooperation seeks to strengthen strategic planning and foresight capacities across the Ministry, enhance governance, financial management, and operational efficiency, and advance institutional capacity for talent development, leadership, and performance management.
Duties and Responsibilities
- Provide administrative and technical support to the Head of the Partnership Office in managing daily operations and following up on joint projects implemented with UNDP.
- Follow up on projects implemented under the signed Project Document, ensuring progress of procedures in coordination with the Head of the Office, UNDP, and Project Managers.
- Manage official correspondence and coordinate with relevant departments and entities inside and outside the Ministry to ensure smooth workflow and effective exchange of project related information.
- Support coordination with government counterparts, UNDP, and other stakeholders involved in project implementation.
- Support and follow up on matters related to the Steering Committee, including correspondence, documentation, meeting records, and follow up on decisions.
- Assist in the preparation and development of the Partnership Office governance framework and the Steering Committee Rules of Procedure by collecting information, organizing inputs, and drafting related materials.
- Maintain, organize, and update project files and documents manually to ensure accuracy, completeness, and ease of access.
- Support the preparation of periodic project reports, including RDPs, APRs, and CDRs, by collecting required information and coordinating inputs with Project Managers.
- Support the review of project related documents, including new projects or requested amendments, to ensure compliance with approved guidelines, procedures, and directives.
- Assist in contracting and procurement procedures carried out through UNDP, including receiving recruitment or procurement requests, guiding Project Managers on required templates, reviewing submissions, and coordinating onward submission to UNDP following approval.
- Make sound contributions to knowledge networks and communities of practice.
- The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Required Skills and Experience
- Secondary education is required, or University Degree in Social Sciences, Law, Project Management will be given due consideration, but it is not a requirement.
- Minimum of four (4) years (with secondary education) or one (1) year (with bachelor’s degree) of experience in project support.
- Experience and knowledge of project management principles and best practices.
- Experience in IT and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.
- Work experience with the UN and international organizations would be an asset.
- Experience in procurement procedures is an asset.
- Professional Project Management Certification is desired.
- Experience with UN Results Based Management and Monitoring and Evaluation.
- Fluency in Arabic and English is required.
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