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Project Assistant / Coordinator
Borja Engineering & Construction
San Diego, USA
Full Time, Part Time
Entry · 2+ years experience
Onsite
USD 20-24 hourly / hour
Discovered 1 weeks ago
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Key Skills for This Role
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Full Job Posting
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Manage and maintain calendars, scheduling meetings, and coordinating appointments using Microsoft Office (Teams) and Google Workspace (Google Meets).
- Provide administrative support such as data entry, filing, proofreading documents, and maintaining organized records.
- Proven experience in office management, administrative support, or clerical roles.
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams), Google Workspace (Drive, Google Meets) , and data entry.
- Experience with QuickBooks is preferred; familiarity with bookkeeping is a plus.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Prior experience in customer service.
- Strong phone etiquette skills and the ability to manage multi-line phone systems professionally.
- Attention to detail with proofreading capabilities and high accuracy in data entry.
- Ability to handle confidential information discreetly and maintain professionalism at all times.
- Personal assistant supporting office or project functions is preferred. This position offers an engaging work environment where your organizational talents will contribute significantly to our team’s success.
- Assist with performing basic office management duties.
- Facilitate communication between team members and external stakeholders through effective organization and timely follow-up.
- Support personal assistant tasks including calendar management, travel arrangements, and document preparation
- Provide assistance and support for Project Management Project Directory Maintenance (Assigning Notification and Distr. Groups) Flag Flow Down Requirements from Owner Contract to Subcontracts RFI Posting (After PM Review) FI Log follow up w/ Project Management Team Create Submittal Log with CM Platform Request subcontractor submittals from subs. Submittal Posting (After PM Review) Submittal Log follow up w/ Project Management Team Plan Overlays to Changes in Updated Plans from Architect Sub; Vendor Request for Pricing; Follow Up Owner Change Orders: Prepare, Issue, & collect Prepare drafts of Owner Billings Owner Billings: Issue and Track Cost Plus Audit Preparation Fund Control Cost Coding Material Supplier Invoices Cost Coding DCI Labor Timecards Final Draft Owner Meeting Minutes
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