Project Administrator – Tendering & Contracts

Responsibilities

• Manage the preparation, submission, and follow up of tenders, quotations, and commercial proposals.
• Coordinate with clients, consultants, and subcontractors regarding project requirements and tender clarifications.
• Handle all project related NOCs and authority approvals (RTA, DEWA, Dubai Municipality, DP World, etc.).
• Maintain and update tender logs, project records, contracts, and correspondence.
• Assist in the preparation of BOQs, cost estimates, and supporting tender documentation.
• Liaise with subcontractors and suppliers to obtain quotations and ensure timely submissions.
• Review contract documents and monitor contractual obligations, variations, and extensions of time.
• Coordinate with the engineering and operations teams to collect technical and commercial inputs for tenders.
• Track project milestones, approvals, and deliverables to ensure compliance with client requirements.
• Attend meetings with clients, consultants, and subcontractors as required and prepare meeting minutes.
• Ensure all project documentation is maintained in accordance with company procedures and quality standards.
• Follow up on payments, invoices, and commercial matters with clients and subcontractors.