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Project Administrator
Villani Landshapers Lawn and Landscape Maintenance, Inc.
Menomonee Falls, UAE
Full Time
Entry
Field
4 weeks ago
Microsoft OfficeOrganizational SkillsCommunicationCustomer ServiceProject CoordinationTime Management
Free
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Microsoft OfficeOrganizational SkillsCommunication
About the Role
Villani Landshapers seeks a Project Administrator to support commercial landscape construction projects in Menomonee Falls, WI. The role involves coordinating schedules, documentation, and communication with teams.
Key Skills for This Role
Microsoft OfficeOrganizational SkillsCommunicationCustomer ServiceProject CoordinationTime Management
Responsibilities
- Coordinate with Project Managers, Operations, Designers, and Foremen
- Review contracts and project plans to support material ordering and scheduling
- Prepare work orders, change orders, project documentation, and field paperwork
- Monitor job costs and assist with project financial reporting
- Manage submittals and help prepare as built documentation
- Support warranty claims and project closeout activities
- Create reports and assist with final job cost analysis
- Communicate proactively with clients, vendors, and team members
- Identify opportunities to improve processes and efficiency
- Participate in winter snow operations as needed
Requirements
- At least 1 year of admin related experience
- Strong eye for administrative detail
- Proficient with Microsoft Office
- Strong communication and customer service skills
- Ability to think critically, solve problems, and take initiative
Full Job Posting
Description
- Are you organized, detail oriented, and potentially looking to start down a career path into project management? Villani Landshapers is seeking a Project Administrator to support our commercial landscape construction team.
- This is a primarily office based role, ideal for someone who enjoys coordinating people, paperwork, schedules, and logistics behind the scenes.
Responsibilities Include
- Coordinating with Project Managers, Operations, Designers, and Foremen
- Reviewing contracts and project plans to support material ordering and scheduling
- Preparing work orders, change orders, project documentation, and field paperwork
- Monitoring job costs and assisting with project financial reporting
- Managing submittals and helping prepare as built documentation
- Supporting warranty claims and project closeout activities
- Creating reports and assisting with final job cost analysis
- Communicating proactively with clients, vendors, and team members
- Identifying opportunities to improve processes and efficiency
- Participating in winter snow operations as needed
Requirements
- Strong eye for administrative detail and at least 1 year of admin related experience
- Enjoy and excel at organization, planning, and keeping multiple priorities on track
- Comfortable working in an office environment while collaborating with field operations
- Strong communication and customer service skills
- Proficient with Microsoft Office and eager to learn new software
- Think critically, solve problems, and take initiative
- Want to build a long term career with opportunities for advancement
Compensation & Benefits
- Competitive pay based on experience
- Health, dental, and vision insurance
- Optional life, accident, critical illness, and short term disability coverage
- 401(k) retirement plan
- Paid holidays and vacation
- Company uniform program
- Supportive team culture with opportunities for professional growth
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