Project Administrator

• Associate or Bachelor’s degree in Business Administration, Management, or related field (or equivalent experience) and/or 1–3 years of administrative or project support experience

• Maintain and organize project documentation, records, and filing systems
• Support project managers with scheduling, reporting, and coordination tasks
• Prepare and distribute project reports, dashboards, and status updates
• Track project milestones, deliverables, and deadlines
• Coordinate meetings, including logistics, agendas, and meeting minutes
• Assist with budget tracking, invoicing, and expense reporting
• Ensure compliance with internal processes, standards, and documentation requirements
• Manage communication between stakeholders, vendors, and internal teams
• Support onboarding of project team members and maintain resource records
• Other duties as assigned.

• Strong organizational and documentation management skills
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Excellent communication and interpersonal skills
• High attention to detail and accuracy

• Experience supporting projects in [industry—e.g., construction, engineering, IT, data centers]
• Familiarity with project management or document control systems (e.g., SharePoint, Procore)
• Basic understanding of project lifecycles and workflows

Prerequisites for Employment

• Successful background check, including pre-employment drug screening
• US citizens, permanent residents or any candidate with eligibility to work in the US

Apollo offers its employees a full benefits package, including:

• Health and wellness plans (medical, dental, vision, life, disability)
• Flexible spending accounts
• Paid time off, holidays, and more
• Paid parental leave
• 401K plan with immediate match benefits
• Employee assistance programs
• Tuition reimbursement programs
• Employee discount programs

Apollo challenges the brightest, most talented, and driven individuals in the industry by providing an environment that embraces initiative, diversity, and achievement.

We are an Equal Employment Opportunity, Affirmative Action employer supporting women, minorities, veterans and people with disabilities.

We participate in the Department of Homeland Security E-Verify program.