Project Administrator & Coordinator

Addressing climate change is one of the defining challenges of our time, and the transition to low-carbon energy is at the heart of building a sustainable future.

At Assystem, our mission is to accelerate the global energy transition by combining engineering expertise, project management excellence, and digital innovation.

With more than 8,000 employees across 13 countries in Europe, the Middle East, and Asia, Assystem works on and delivers major programs in nuclear and renewable energy, grid modernization, and hydrogen solutions that support the decarbonization of transport and industry.

Assystem is expanding into Canada at an exciting moment in the global energy transition.

As a new and growing presence in the Canadian nuclear and infrastructure landscape, we are building a high-impact team to drive innovation, embed world-class digital capability, and help accelerate major low-carbon projects.

The Project Administrator provides administrative, coordination, document control, quality assurance, and security clearance support to Assystem Canada project teams. This role ensures project information, records, deliverables, and administrative processes are managed accurately and efficiently to support the successful delivery of engineering and consulting projects.Coordinate the collection, review, organization, and maintenance of project documentation throughout the project lifecycle.

• Support Project Managers and project teams with scheduling, meeting coordination, action tracking, project reporting, and the tracking of project milestones, deliverables, and administrative requirements.
• Maintain project records, trackers, SharePoint sites, collaboration platforms, and controlled documentation, including document numbering, revision control, distribution, filing, archiving, and document submissions through client portals and document management systems.
• Support onboarding activities for project personnel and subcontractors, including security clearance applications, renewals, transfers, site access requests, security screening, and training.
• Maintain security clearance records, monitor clearance expiry dates, and liaise with client security organizations and internal stakeholders regarding security requirements.
• Support the implementation and maintenance of Assystem Canada's Integrated Management System (IMS) and Quality Management System, including maintaining quality records, procedures, forms, and templates, assisting with audits, corrective action tracking, KPI reporting, and management review activities.