hrmdirect

Project Administrator

NOVO Construction, Inc.

Austin, USA

Full-time

Entry · 2+ years experience

Onsite

Discovered 1 weeks ago

Microsoft Excel

Free

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Key skills for this role

Microsoft Excel

Austin, TX
NOVO Construction, Inc., a Menlo Park based General Contractor is seeking a professional individual with excellent interpersonal, organizational, and communication skills to work as a Project Administrator for our Austin office.
The Project Administrator will provide administrative support to multiple project managers, engineers and superintendents. Responsibilities including data entry, filing, spreadsheet and database creation and maintenance, training, and other duties as assigned. The Project Administrator must possess excellent computer skills, experience dealing with construction contractors/ subcontractors and assisting in the successful and correct completion of construction projects. Maintain confidentiality of information, and communicate articulately with all levels of the organization.

include the following. Other duties may be assigned on an individual basis:
Retrieve all subcontractor insurance certificates and audit that all requirements have been met. Monitor expirations of certificates and keep current. This for both NOVO project insurance certificates and subcontractor certificates on each project you are supporting.
Collect and prepare project close-out binders. Responsible for all close-out filing and submission to clients.
Manage email and calendars, scheduling meetings, resolving scheduling conflicts efficiently and with minimal disruption to participants.
Prepare and send Invitations to Bidders.
Order and distribute drawings.
Ordering and obtaining office supplies.
Aid the project managers, superintendents of your project teams.
Set-up and maintain projects. Keep information current at all times.
Manage the start-up and filing of all project documentation including contracts, change orders, approved submittals, RFI logs, meeting minutes and other necessary project documentation.
Provide superintendents with appropriate job documentation folder before start of project.

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