Project Admin / Document Controller

Role Overview

Project Coordination

• Assist project managers with planning, scheduling, and tracking project activities.
• Coordinate meetings, prepare agendas, and take meeting minutes.
• Coordinate communication across project teams, stakeholders, and clients.
• Monitor timelines, provide updates, and escalate delays or issues.

Document and Project Management

• Maintain plans, contracts, meeting notes, reports, and other project documentation.
• Ensure documents are updated, organized, and properly filed.
• Track milestones and deliverables to support completion on time and to specification.

Budget and Resource Management

• Track project budgets, expenditures, and resource usage.
• Help coordinate resource allocation so teams have the tools and materials needed to meet deadlines.
• Report project spending and resource usage to the Project Manager.

Reporting and Analysis

• Prepare status reports covering milestones, issues, and upcoming deadlines.
• Identify potential issues and support risk mitigation efforts.
• Collect data for post-project analysis and lessons-learned documentation.

Procurement and Quality

• Support vendor sourcing, quote collection, contract management, and procurement coordination.
• Communicate with vendors to support timely delivery of project goods and services.
• Help ensure procurement follows company policies and project needs.
• Support compliance and quality-control efforts for project deliverables.

Project Closure

• Support project closeout through documentation, completion tracking, and final reports.
• Help facilitate handover of deliverables to clients or relevant stakeholders.

Qualifications

• A Bachelor’s degree in Business Administration, Project Management, or a related field is preferred.
• Applicants should have 1–3 years of experience in project administration, project coordination, or a similar role.
• Strong organization, multitasking, communication, prioritization, project-management knowledge, and reporting accuracy are required.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint, and other relevant software tools is required.
• Immediate availability to join is requested.

Pay

• Pay is listed as AED 2,174.68 to AED 5,913.99 per month.

Work Location

• The work location is in person.