Program Safety and Systems Coordinator

review contractor WHS documentation against applicable WHS requirements, the University Contractor Handbook, project requirements and approved review criteria. Documents may include WHS management plans, risk assessments, SWMS, emergency plans, traffic management documentation, methodologies and supporting evidence.

assess whether submissions are site and scope specific, internally consistent and supported by suitable hazard identification and practical controls. Provide review comments, request revision and record or recommend the review outcome within the role’s assigned authority, escalating matters that require specialist expertise or higher-level judgement.

assist with tracking corrective actions, contractor responses, document revisions and assurance evidence in CSMS and related registers.

support preparation of routine correspondence, review summaries, meeting information and status updates for project teams and contractors.

help maintain approved document sets, review records and evidence in accordance with University recordkeeping requirements.

prepare routine reports on permit volumes, status, turnaround, outstanding actions, recurring submission issues and other agreed measures.

check data quality, reconcile registers and assist with periodic assurance sampling and trend analysis.

support updates to procedures, checklists, guidance material and training resources based on approved process changes and lessons learned.

participate in team meetings, system testing and improvement activities relevant to CSMS, permit management and contractor assurance.

certificate IV in Work Health and Safety, or a higher relevant WHS qualification.

demonstrated practical experience reviewing contractor WHS documentation and/or permit-to-work applications in construction, property, facilities, contractor management or a comparable operational environment.

working knowledge of WHS duties, risk management principles, practical controls, contractor safety documentation and permit-to-work processes.

demonstrated ability to assess WHS information against documented requirements, identify gaps or ineffective controls, provide clear review comments and maintain accurate records.

strong digital literacy and confidence learning workflow, document management and reporting systems.

clear written and verbal communication, sound judgement and the confidence to seek clarification or escalate matters.

ability to manage competing priorities, follow through on actions and work constructively with a wide range of stakeholders.

two or more years of relevant WHS, contractor management, construction safety or permit-to-work experience.

experience with electronic contractor management, permit-to-work, workflow or assurance systems.

exposure to construction projects, facilities maintenance, occupied sites or other high-risk operational environments.

experience preparing basic reports, dashboards or data summaries using Microsoft 365 tools.

current construction induction card (White Card) or willingness to obtain one before undertaking site-based duties.

attention to detail: produces accurate work and notices missing, inconsistent or unclear information.

service orientation: helps users navigate requirements while maintaining the integrity of University controls.

accountability: takes ownership of assigned actions, records decisions and follows matters through to completion.

judgement and escalation: applies documented criteria and professional judgement to routine WHS reviews, works within authority, recognises limitations and raises concerns early.

collaboration, trust and learning: communicates respectfully, works effectively across project, operational and specialist teams, and builds knowledge of CSMS, University requirements and contractor controls.

Visa sponsorship is not available for this position. This role requires valid work rights for Australia.

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTQIA+ . We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion .