Program Operations Coordinator – Utility Field Safety Operations

Key Responsibilities

• Maintain workforce readiness trackers for field personnel, including training, credentials, badging, access status, and deployment readiness
• Track required OSHA training, site orientations, utility-specific training, NERC-CIP-related requirements where applicable, First Aid / CPR, NFPA 70E, and other required training or refreshers
• Monitor background check, drug screening, onboarding, badging, and site-access status for field personnel
• Track training expiration dates, renewal requirements, pending items, cleared personnel, blocked personnel, and readiness gaps
• Coordinate with recruiting, HR, safety leadership, field supervisors, and program leadership to resolve onboarding, training, credentialing, and access issues
• Maintain accurate rosters, personnel lists, deployment records, contact lists, schedule updates, and field assignment trackers
• Support timesheet collection, timesheet follow-up, expense coordination, and related administrative workflows
• Support PPE, equipment, device, document, and field logistics tracking as needed
• Maintain training documentation, credential records, onboarding files, access-readiness logs, and other program documents in an organized and audit-ready manner
• Provide weekly readiness updates to the Program Manager, field supervisors, and program controls team
• Support program reporting by providing accurate workforce status, credential status, and documentation updates
• Coordinate field communications, meeting logistics, document requests, and follow-up items as needed
• Identify missing records, expiring credentials, incomplete training, and access blockers before they impact field deployment
• Protect confidential employee, training, screening, and credential information

Qualifications

• 3+ years of experience in operations coordination, project administration, training coordination, credential tracking, HR compliance support, workforce coordination, or field operations support
• Experience maintaining rosters, trackers, training records, credential records, schedules, or readiness documentation
• Strong attention to detail and ability to manage deadlines, expirations, follow-ups, and multiple data sources
• Proficiency with Microsoft Office, including Excel, Outlook, Teams, and SharePoint
• Ability to communicate clearly with field personnel, supervisors, recruiting, HR, safety, and program leadership
• Strong organizational skills and ability to maintain accurate records in a fast-moving environment
• Ability to handle confidential information with professionalism and discretion
• Ability to work from the Somerset, NJ office and support field coordination needs as required

Preferred Experience

Why CARIAN

Equal Employment Opportunity

Compensation

• The base salary range for this role is $50,000 – $75,000 annually. This range represents a good-faith estimate at the time of posting; actual compensation will depend on experience, qualifications, skills, project assignment, and business needs. CARIAN offers a competitive benefits package, including medical, dental, and vision coverage, paid time off, holidays, and 401(k) participation with company match. This position may also be eligible for discretionary bonus incentives or other compensation programs based on company and individual performance.