Program Associate (IL, Chicago)

Provide administrative and program support including: Coordinate, track, and file reports on partner, contractor, and grantee invoices and deliverables Coordinate logistics and communications for convening of ongoing workgroups and learning collaboratives Support drafting of communications materials, internal and external reports,research summaries, meeting materials, and slide decks Support background research Provide logistical support for meetings and events Take notes during meetings and events Manage Salesforce contact lists

Coordinate, track, and file reports on partner, contractor, and grantee invoices and deliverables

Coordinate logistics and communications for convening of ongoing workgroups and learning collaboratives

Support drafting of communications materials, internal and external reports,research summaries, meeting materials, and slide decks

Support background research

Provide logistical support for meetings and events

Take notes during meetings and events

Manage Salesforce contact lists

Coordinate logistics and support meeting planning and facilitation for program activities and events (virtual and in-person)

Provide support and monitoring of activities and timelines to ensure deliverables are met

Collaborate with program managers to collect, track, and analyze program evaluation data and performance measures, ensuring accuracy and consistency in project documentation

Support multiple projects at one time

Schedule, coordinate and manage meetings, including drafting agendas, facilitating targeted discussions, and overseeing all meeting logistics to ensure effective communication

Take and compile detailed notes and next steps, ensuring their accurate and timely distribution to participants for follow up actions

Support meeting outcomes by proactively preparing materials, organizing resources and following up to ensure items are completed

Develop detailed agendas, reports, and products; completes website updates, ensuring alignment with program goals

Prepare narrative and visual summaries of qualitative and quantitative data

Draft report sections in partnership with program managers and contractors

Develop and deliver presentations and process information with partners

Assist in drafting, editing, and proofreading communications or may fully draft, edit and/or proofread communications

Maintain and update program communication platforms

Manage relationships, communication and documentation with assigned workgroups and/or learning collaboratives

Assist with facilitation of group discussion with community members, partner organizations, grantees and other stakeholders

Manage meeting notes, logistics, and communications across multiple project components

Prepare partners for meetings and key deliverables by communicating expectations and processes

Share info with partners, gather availability and responses to inquiries, surveys, etc.

Respond to partner needs, as guided by supervisor and other program managers

Conduct research on grant opportunities and background research to inform proposals, drafts proposal components

Prepare materials for contract and grant submission (e.g., formatting, assembling, organizing withing platforms)