Program Associate, Economic Opportunity

The Program Associate ensures the effective execution of the Economic Opportunity team’s work through managing workflows, coordinating systems and data, and supporting the delivery of high-quality materials that enable team decision making. As an execution partner to the Program Director and a central project manager for the team, they coordinate projects, monitor progress, and ensure initiatives move forward smoothly with consistency, accuracy and reliability.

Specific responsibilities include, but are not limited to the following:

Team Operations & Project Management (40%)

Serve as project manager for board cycles and other team-wide initiatives, ensuring timeline adherence and managing quality control

Partner closely with members of the team to translate strategic priorities into actional plans and ensure strong follow-through

Coordinate team meetings by setting agendas, preparing briefing materials, and maintaining shared knowledge resources

Produce clear, well-designed materials (e.g., board books, dashboards, updates)

Anticipate risks, bottlenecks, and information needs and proactively address them

Maintain and improve systems, tools, and processes to increase efficiency and clarity

Grant & Strategic Support (30%)

Partner with program leadership to synthesize information, surface insights, and help prioritize efforts

Monitor progress against goals and proactively identify risks, gaps, and opportunities for improvement

Draft and edit materials—including presentations, memos, meeting summaries, grant letters, and reports—with clarity and professionalism that enable decision-making by Foundations leadership

Track, monitor, and report on active and prospective grants, ensuring timely updates

Support the full grant development process through managing pipeline timelines, QCing materials, and preparing polished board materials

Partner with the Grants Management team on grant reports, modifications, and extensions, and compliance follow-up

Conduct preliminary research and monitor field trends to inform landscape analyses, grantee and external partner briefings, and monthly updates

As requested, participate in grantee calls, site visits, and events; synthesize meeting notes and extract insights for internal use

Database Management (30%)

Manage databases supporting grant applications, portfolio tracking, and program evaluation

Maintain strong data integrity and quality control

Use grant system data to support execution, identify patterns or issues, and recommend process improvements

Lead data quality control efforts and develop dashboards, visualizations, and Salesforce tools to support team decision-making

Collaborate with Grants Management to drive continual improvement in grants processes and system use

Bachelor’s degree required in a relevant field (e.g., public policy, nonprofit management, business, social sciences, or a related discipline).

Minimum of 3 years of relevant professional experience in a nonprofit, philanthropy, research, consulting, or operational environment

Experience supporting projects, coordinating workflows, managing data or systems, and producing written materials in a fast-paced, team-based setting

Exposure to grantmaking, social impact work, or mission-driven organizations preferred but not required