Program Associate, Early Care & Education

Provide day-to-day administrative and program support including scheduling meetings, preparing agendas, coordinating logistics, and documenting minutes.

Support grant administration throughout the entire grant lifecycle: track grantee reports, follow up on outstanding documents, and maintain accurate digital files.

Assist with internal presentations, performance reports, and other documents by compiling and formatting data.

Draft and respond to inquiries and correspondence via email and phone.

Create and maintain efficient internal filing systems and documented workflows.

Set up and monitor consultant contracts; process invoices and track payment status in coordination with Finance.

Assist with monthly credit card reconciliation: organize receipts, ensure accurate expense coding, and resolve discrepancies.

Coordinate logistics for training events and webinars (virtual and in-person), including registration, translation/interpretation services, venue booking, and materials prep.

Enter and maintain accurate program data in LIIF database systems (e.g. Submittable, Salesforce, Asana).

Assist in compiling timely, accurate and complete monthly/quarterly impact, workplan, service objective, and other ad hoc reports.

Conduct research and gather external data to support grant reporting and program development.

Assist in the maintenance and update real-time tracking tools to monitor pipeline activity, award status, spending and budgets [CB1] .

Coordinate logistics for professional development and training sessions.

Assist in the development of promotional materials and provide technical support during webinars.

Track participant data, feedback surveys, and follow-up action items post-event.

Participate in regional and national convenings and contribute to knowledge-sharing.

Assist the ECE team in coordinating communications with external stakeholders, including First 5 Alameda County, Community Care Licensing, local Fire, Building, and Planning Departments, and affordable housing developers to support alignment on facility development strategies.

Provide administrative and logistical support to the Communications team and funders on media, outreach, and promotional activities related to the program.

Help maintain contact lists and communication databases using platforms such as Mailchimp or Salesforce.

Support the development of newsletters, social media content, and outreach materials by gathering stories, photos, and updates from program activities and grantee feedback.

Assist with follow-up tasks for campaigns and media requests as needed.

LIIF offers a hybrid work environment with flexibility to balance in-office and remote work. However, all employees are expected to work on-site at least two (2) days per week. The successful candidate may be expected to travel occasionally for meetings, trainings, conferences, or other Company sponsored events.

Please note that Low Income Investment Fund does not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee.

In the event a recruiter or agency submits a resume or candidate without an agreement Low Income Investment Fund shall explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of Low Income Investment Fund.

We do not accept unsolicited phone calls. Only candidates being considered for a position will be contacted.